Weston Technologies

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  1. 1,430 votes
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    Beyond the iCalendar feed, we will continue to explore our options for adding tasks to Outlook Calendar automatically. We would love to hear more of your thoughts on the following:
    -What information from tasks would you like to carry over to Outlook Calendar?
    -How many different plans would you like to view on your Outlook Calendar?
    -Any specific scenarios or examples of how this would fit into your workflow

    Cheers,
    The Planner Team

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    Weston Technologies commented  · 

    This "integration" has never worked properly. Once you've published the web calendar and opened it in Outlook, one-way updates only occur rarely, and in some instances not at all. But there is a workaround that at least makes it minimally functional. Please note, this only works for local instances of Outlook, not the online (OWA) version:

    - Publish the project calendar in Planner, but do not click "Add to Outlook"
    - Copy the iCal link provided
    - Open desktop version of Outlook
    - Go to: File / Account Settings / Account Settings
    - Open tab "Internet Calendars"
    - Click "New..."
    - Paste the iCal link from your project, and click "Add"
    - Now double-click the calendar you just added (or select, and click "Change...")
    - Rename the folder to something more friendly in the field "Folder Name"
    - Uncheck the checkbox under "Update Limit"
    - Click OK
    - Click "Close" to close out the settings MDI

    Now, instead of updating at odd, seemingly random intervals, you can add the calendar to a Send/Receive group (or just the default group) and set any interval please. You can also include the group in the F9 Send/Receive updates to force an update whenever you like.

    This is a ridiculous work-around, and it shouldn't be necessary, but at least it lets you see current Planner scheduled items in Outlook (and in overlapping calendars, no less!). I don't hold out hope that we'll see this rumored Outlook plugin any time soon, and those plugins are always a gigantic stability nightmare in any case. It would have been far better if they'd gone with direct integration through Exchange, but I guess that's just not in the cards.

    Hope this helps someone,
    Weston

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    Weston Technologies commented  · 

    The .ics feed sync problem persists. Is there an update on when this will actually be working? We've opened a ticket with O365 support, but they don't seem to have any more information than anyone else. The "feature" has been included with Planner for almost 9 months. It seems to me you should either fix it, or remove it.

  2. 6,511 votes
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    374 comments  ·  Microsoft Planner - Feedback Forum  ·  Flag idea as inappropriate…  ·  Admin →

    Hello!

    Thank you again for your feedback and patience. We’re happy to announce that the schedule view of tasks is fully implemented and the iCalendar format feed is coming soon! Head over to tasks.office.com to check it out!

    Here’s a link to our support article to learn more about viewing your tasks on a calendar: https://support.office.com/en-us/article/view-your-tasks-on-a-calendar-8647d2c9-9bc7-466a-b5b3-74b3596fade2?ui=en-US&rs=en-US&ad=US

    If you’re still interested in an integration with Outlook, please follow along with the conversation on this thread: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/11037114-integration-with-outlook-tasks

    We’d love to hear your thoughts on these two new features! Feel free to comment below, send us a smile through the O365 menu (select the question mark icon, click ‘feedback’, then include the word “Planner”), or tweet using #MicrosoftPlanner.

    Cheers,

    The Planner Team

    An error occurred while saving the comment
    Weston Technologies commented  · 

    This "integration" has never worked properly. Once you've published the web calendar and opened it in Outlook, one-way updates only occur rarely, and in some instances not at all. But there is a workaround that at least makes it minimally functional. Please note, this only works for local instances of Outlook, not the online (OWA) version:

    - Publish the project calendar in Planner, but do not click "Add to Outlook"
    - Copy the iCal link provided
    - Open desktop version of Outlook
    - Go to: File / Account Settings / Account Settings
    - Open tab "Internet Calendars"
    - Click "New..."
    - Paste the iCal link from your project, and click "Add"
    - Now double-click the calendar you just added (or select, and click "Change...")
    - Rename the folder to something more friendly in the field "Folder Name"
    - Uncheck the checkbox under "Update Limit"
    - Click OK
    - Click "Close" to close out the settings MDI

    Now, instead of updating at odd, seemingly random intervals, you can add the calendar to a Send/Receive group (or just the default group) and set any interval you please. You can also include the group in the F9 Send/Receive updates to force an update whenever you like.

    This is a ridiculous work-around, and it shouldn't be necessary, but at least it lets you see current Planner scheduled items in Outlook (and in overlapping calendars, no less!). I don't hold out hope that we'll see this rumored Outlook plugin any time soon, and those plugins are always a gigantic stability nightmare in any case. It would have been far better if they'd gone with direct integration through Exchange, but I guess that's just not in the cards.

    Hope this helps someone,
    Weston

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