Microsoft Planner - Feedback Forum

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We've partnered with UserVoice, a third-party service, to create this forum. We love your feedback and ideas on how we can improve Planner. We can’t promise we’ll build everything, but our product group will review all ideas and do our best to respond to top suggestions.

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  1. Assign checklist item to specific individuals

    This would be great to have when it's a bigger task that has several folks working on specific elements of it.

    789 votes
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    76 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  2. Attach email to task

    Now you can attach a file from desktop or from OneDrive. I would also like to attach an email to a task.

    783 votes
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    53 comments  ·  Flag idea as inappropriate…  ·  Admin →
  3. Task Notifications and @mention in Planner


    1. Notifications to the task creator on any changes to a task's status in planner

    2. Email notifications should include the plan/board that that the task is associated to or a part of

    3. User should be able to @mention other users within a task

    4. User should be able to create private channels within a team

    756 votes
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    98 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  4. Allow Complete Task per assigned person

    Whilst the new feature of assigning tasks to more than one person is excellent there still needs to be a way for each person assigned the task to assign the status as it relates to them. Otherwise, a task with multiple parts or people assigned to it cannot indicate their part in the completion.

    738 votes
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    99 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  5. Remove 250 task limit per person per plan.

    Currently, there is a 250 task limit per person per plan. The error states “You've run out of space! Delete some old tasks and projects to continue creating new ones.” Removing completed tasks defeats the purpose of using Planner as a historical task tracker if resources are limited to 250 tasks.
    http://answers.microsoft.com/en-us/msoffice/forum/msofficeother-msowin10/planner-cant-submit-more-tasks-for-a-specific/12fee9a1-9681-4c12-9920-1b9aa43a4ba7

    731 votes
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    105 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →

    This limit has been removed – users can now have thousands of tasks assigned to them.

    We’re continuing work around performance and actively monitoring how many users hit this limit. So far, we only have seen users with unchecked Flows/automated task assignments hitting this limit.

    We are planning on publishing formal documentation around all of our Planner limits once we’ve completed more performance work, but don’t have anything to share at this time.

    Cheers,
    The Planner Team

  6. Remember my 'group by' preference

    On 'my tasks' or on a board, if I switch the 'group by' option, remember my preference for next time for that particular board.

    722 votes
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    134 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  7. Need to have conditional tasks. ie tasks that are assigned when another task is completed.

    Need to have conditional tasks. ie tasks that are assigned when another task is completed.

    712 votes
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    16 comments  ·  Flag idea as inappropriate…  ·  Admin →
  8. Share plans with external people/customers

    Please let us share plans with external people. Or at least tell us how to do this! For example, if you work in a project with a customer, they may want insight in your work.

    701 votes
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    34 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  9. Add/Remove Labels, Sort Labels, More Label Colors

    To summarize these requests, we’d like the following:

    1) The ability to add and remove labels.
    2) When the “Group by Labels” option is selected, the ability to change the order of the columns (e.g., “Move right” and “Move left” similar to the “Group by Bucket” column)
    3) In the Task view, the ability to change the order of the label tabs.
    4) The ability to change the color of the labels and add more colors.

    Here's a list of many feedback entries requesting these ideas:

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/31403095-add-more-label-colors

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/17918341-make-the-label-colors-changeable-also-allow-for-m

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/31626616-recolour-and-reorder-labels

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/17967055-more-labels

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/19589152-allow-for-unlimited-labels-in-tasks

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/31623910-change-plan-and-labels-colour

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/36353911-add-more-labels

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/35068120-new-labels

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/20144404-more-labels-more-colors

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/35542840-give-permission-with-more-labels-and-color

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/32954773-can-we-please-please-have-more-labels-available

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/35248801-is-it-possible-to-have-more-than-6-labels-or-user

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/34999261-label

    https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/34999273-label

    690 votes
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    27 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Add options on how tasks are color coded and shown in Calendar/Schedule View.

    Thanks for releasing the calendar/schedule view! Currently the schedule view is coded only based on task progress (pink: late, white: not started yet). It is kinda monotone, and hard to see when we have a lot of tasks. So, I think it would be nice if we can choose how the tasks are presented in calendar view, e.g. based on label color, bucket color, or progress.

    681 votes
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    121 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Show completed tasks in Schedule (calendar) view

    It would be helpful to have an option to show completed tasks on the calendar view to be able to look back and see all the items in process/scheduled/completed at a certain time. See what resource capacity is/was.

    679 votes
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    144 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  12. One global Calendar for all "Tasks" from all "Plans"

    Getting all scheduled tasks/dates to show up on one global calendar feed is essential. Right now Planner creates a separate "Calendar" (which does not display any of the created tasks - its just an empty calendar - must be a glitch) there is a limitation to overlay 10 calendars total to your main calendar. Ideal approach would be to have a "Tasks" calendar that would feed all "Plans" from all "tasks" to one calendar with active link to that task in planner abbreviation or listing of "Plan" name. This would allow team leader to print a weekly calendar showing all…

    673 votes
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    25 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  13. Restrict who can delete tasks/buckets

    Dear Microsoft folks,

    I would like to recommend

    (1) restricting who has the ability to delete tasks (or perhaps allowing/approving individuals to delete tasks)

    (2) add an additional prompt to confirm if the user would like for a task to be deleted

    (3) give the option to recover a deleted item after X number of days

    (4) provide a notification to the "creator" of the deleted task that it has indeed been deleted

    (5) add the ability to print these records (or export to Excel to where it could be modified and then printed out)

    We would like to use…

    664 votes
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    36 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  14. Ability to change background color

    I'd like to be able to change the background color - easier to identify what board I'm in + cards would stand out more. Depending on display we use, there is not enough contrast between cards and background, making it hard to see.

    635 votes
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    95 comments  ·  Flag idea as inappropriate…  ·  Admin →
  15. Add pictures

    Add descriptive pictures

    622 votes
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    170 comments  ·  Hub  ·  Flag idea as inappropriate…  ·  Admin →
  16. Email notifications for Guest users

    Guest users should be notified by e-mail for any new assignments, due dates and late tasks. At the moment, only Members and Owners receive reminders for assigned tasks.


    1. When a task is assigned to a guest, they should receive an e-mail with the information sent to their e-mail address outside of the Office 365 tenant.


    2. Reminders sent to the guest's e-mail address


    3. Updates to the task sent to the guest's e-mail address.


    620 votes
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    100 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  17. 566 votes
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    39 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for everyone’s patience on this item. We’ve completed our first item in this space. We now set Task Activity Email Notifications (Assign and Complete) to Off By Default. Plan/Group owners can turn this setting on/off in the “Edit Plan” dialog.

    We still have additional work planned in this area such as providing more granular controls to which activities will trigger notifications and more control over cases where you’ve been assigned tasks.

    Thanks again for the feedback!

  18. Personal Tasks

    It will be great to assign personal tasks without any need to create groups in order to track personal workloads.

    563 votes
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    49 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  19. iOS Push Notifications

    Add notifications when changes are made, comments added, Status change, etc

    553 votes
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    24 comments  ·  iOS App  ·  Flag idea as inappropriate…  ·  Admin →

    Hello!

    Thanks for all the feedback! We’ve just launched push notifications in our latest app update. Users should now see a push notification when a task is assigned to them. You can learn more about this feature here: https://support.office.com/article/get-notifications-about-your-tasks-and-plans-cce223d6-b0ae-43cf-a080-266e2414a859

    We’re looking to add more notification types in future updates, so let us know in the comments if there are specific types of notifications you’d like to see!

    Cheers,

    The Planner Team

  20. Option To Close / Complete Plan

    Perhaps I am missing it but I can't find a way to close a plan when its complete. The hub view always shows all plans and is quite cluttered already.

    516 votes
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    39 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
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