Microsoft Planner - Feedback Forum

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We've partnered with UserVoice, a third-party service, to create this forum. We love your feedback and ideas on how we can improve Planner. We can’t promise we’ll build everything, but our product group will review all ideas and do our best to respond to top suggestions.

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  1. Function to add more Labels

    Sometimes the Labels are not enough, for example if you use it to tag different departments or functions

    5,463 votes

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    990 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →

    You can now choose up to 25 colored labels per task in Planner and Planner tasks in Tasks in Teams. More labels allows for greater flexibility when organizing tasks. Use labels to flag risks, signal delays, help fine tune task prioritization, clarify accountabilities, or categorize tasks around a theme spanning multiple buckets. Anything you can think of that requires color-coding and tagging tasks, labels can help.

    More labels has been a top customer ask and we’re happy to make it available now to all organizations. Try it out in the mobile and web/desktop versions of Planner and Tasks in Teams.

  2. View All Tasks Assigned To a Single Person

    Currently tasks can be viewed by Assigned To only within a particular Project. It would be helpful to search globally in Planner by Assigned To rather than having to review assignments Plan by Plan. This change would make evaluation of workloads much easier.

    5,241 votes

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    807 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for sharing your feedback.

    We would like to hear more about how you would utilize this view. If you have a particular scenario or set of teammates for which you’d like to view tasks for, please share below!

    Cheers,
    The Planner Team

  3. Allow Tasks to be moved between Plans/Boards.

    Currently you can only move Tasks to different Buckets within a Plan/Board. It would be very useful to be able to also copy or move them to different Plans/Boards that you are a member of.

    5,019 votes

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    526 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for your feedback! We’ve improved the ‘Copy task’ dialogue so you can chose a different plan to send a copy of a task to! We’ll be exploring and expanding the ways in which you and your team can organize work in Planner, and hope this will be a helpful step forward.

    Here’s an article to learn more about this feature: https://go.microsoft.com/fwlink/?linkid=872349

    Let us know what you think below! Thanks again for taking the time to vote for this idea.

    Cheers,

    The Planner Team

  4. Hide (Archive) completed Buckets

    When completing Buckets it would be nice to be able to hide them so they don't take up space, but you still keep them in the statistics.

    2,175 votes

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    247 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  5. Add new progress descriptions

    The progress descriptions are too simple. You should be able to create new ones, like planning, design, testing etc.

    1,938 votes

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    266 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  6. Be able to delete and/or edit comments

    It does not appear to be possible to delete comments once posted. It would be useful to be able to delete and/or edit these comments.

    1,901 votes

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    313 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  7. Time tracking for cards

    Track the time spent on each card by each member that worked on it would be very useful, further with reports to easily consume this information.

    Besides, if tasks were imported from Project (where work hours should be set by task)... time input could help to calculate the completion status.

    1,837 votes

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    156 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  8. Add more label colors

    I can only see 6 label colors and I need 10. Is there a way to create more label colors or some other way to color code categories?

    1,618 votes

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    144 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →

    Hi everyone!

    Thank you so much for your feedback and sharing how you use labels. We’ve been working on improving our labels experience, and will continue to do so. With that, we are working on increasing the number of labels and colors that you can use in Planner!

  9. Mark a task as a prereq or dependency on another task i.e. relationship

    Would be useful to set a task as requiring another task to complete before it can change state.

    1,513 votes

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    39 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  10. Copy a task

    Need the ability to copy a task, including the checklists and other items within the task. This would allow one to set up a template task, then create many tasks using that template task. This is a different request than the many copy suggestions that have been made already.

    1,392 votes

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    134 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  11. User-Defined Status/Stages

    Presently, to define status of a task, there are only three options available with the user, namely, Not Started, In Progress, Complete.

    Provision to user's to create more status-tags will help track the status.

    1,003 votes

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    136 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  12. Ability to filter cards by people, labels and tags

    Ability to filter the cards on a board by people, labels and tags to be able to view e.g. only the cards with a specific label or with a specific hashtag in the title

    914 votes

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    94 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →

    We’ve just released a Filter menu in Planner where you can filter tasks by due date, label, or assignee. You can also enter a keyword to search for a task by it’s title!

    We value your suggestions and comments highly – thank you for contributing to this feature.

    Let us know what you think!
    To send us a message, open the Office Help menu (question mark icon in right corner of Planner or Office 365 menu) and select “Feedback”. Include the word “Planner” and it’ll make it’s way to us.
    OR
    To share your thoughts with the Planner community, include #MicrosoftPlanner in a Tweet.

    Cheers,

    The Planner Team

  13. Assign checklist item to specific individuals

    This would be great to have when it's a bigger task that has several folks working on specific elements of it.

    889 votes

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    80 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  14. Remember my 'group by' preference

    On 'my tasks' or on a board, if I switch the 'group by' option, remember my preference for next time for that particular board.

    858 votes

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    162 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  15. Show completed tasks in Schedule (calendar) view

    It would be helpful to have an option to show completed tasks on the calendar view to be able to look back and see all the items in process/scheduled/completed at a certain time. See what resource capacity is/was.

    700 votes

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    144 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  16. 573 votes

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    39 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for everyone’s patience on this item. We’ve completed our first item in this space. We now set Task Activity Email Notifications (Assign and Complete) to Off By Default. Plan/Group owners can turn this setting on/off in the “Edit Plan” dialog.

    We still have additional work planned in this area such as providing more granular controls to which activities will trigger notifications and more control over cases where you’ve been assigned tasks.

    Thanks again for the feedback!

  17. Provide the ability to use rich text on the card description and comments fields.

    It'd be useful to be able to use rich text in a cards - formatting, bullet points, etc.

    547 votes

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    74 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add a List view option?

    Hello,
    I am currently an Asana user. Do you have any plans to add a "List" view option in MS Planner? My team and I currently work in the "List" view of Asana. We tried the "Bucket / Board" view and did not like it. We would consider using MS Planner if you offered a "List" view to work from in your application.

    Do you have any plans to add a "List" view option in MS Planner?

    Thanks

    JB

    453 votes

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    66 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  19. Swimlanes

    Add the ability to create at least 1 additional swimlane within a board.

    Buckets are good, but being able to incorporate an additional "High Priority Swimlane" that spans across the various buckets will make it much easier to identify and track critical work items.

    429 votes

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    42 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
  20. I really loved it. But I am wondering if there can be multiple task owners for one task.

    I created a task, which has two owners in actual. For example, there is a presentation being conducted by two members, I should be able to make two owners instead of one.

    422 votes

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    12 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →
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