Folder for attachments
Currently attached files just drop into the overall SharePoint drive on the team folder. We would like for them to be more organized within an Attachment Folder, or the ability to control where they go within the team SharePoint.
Josh Highet commented
+1, This is a huge down-side to Planner, And challenges our ability to maintain a structure to our Sharepoint sites.
I absolutely agree with the OP and all the subsequent comments. This is a must have feature and I am amazed that this wasn't enabled out of the box.
I have just introduced planner app and plans/tasks to my team and there are already an unmanageable amount of documents in the root SharePoint library. This for me is completely broken and makes me want to stop using planner and move to a different product.
Please can we have an update as to if this issue is even being looked at and if so, when a fix will be implemented?
Jean Carlo de Lima Vieira commented
This is also a function I need for my streams. It would be great if you had that function.
Please allow me to put planners inside folders so that they sit within their specific task. Otherwise I will be going back to Asana.
It would be great that it would automaticatally create a folder with the task name
+1 for Gustav's comments. Almost all of our tasks have attachments and now we have mess in the main team folder. We stopped now using Planner and switched back to Asana. If this issue is sorted out, we might come back because we prefer to work with one tool.
Davi Vieira commented
It would be great if we had the option to select if we want it to go to a default folder or to an existing subfolder when creating the task (without the one attaching needing to chose it) or automatically according to its name.
Agreed, just stuffing these in the root of the Team's document library is a terrible organization pattern. At least do something like create a sub-folder called "Planner Files", similar to how there are automatic sub-folders in your ODfB called "Microsoft Teams Chat Files"
And not just any attachment folder but, as suggested before, possibility to select the attachment folder and have it add to subfolder that is related to task name. If task name has special characters then substitution rules for those.
+1 for Gustav's comment
My team consistently attach files to Planner, which results in a mess of files in the associated SharePoint site. Need an ability to designate a folder or library to file attachments under for a given Planner board.
+1 for Gustav's comment.
Also, photos / files uploaded directly into the task should be given a name based on the planner name and task name. This would at least reduce any fuzziness when you have 100+ files dumped into the top folder.
Sara Lufkin commented
+1 for this chain and Gustav's comments
Lucas Hilty commented
+1 for Gustav's comments.
Gustav Wikström commented
This is very much needed. Current setup is bad design. Please get an architect to look at this solution and fix it. ASAP! :-)
My thoughts on the subject follow, given my current understanding of the architecture you seem to build upon in Planner.
You already have the "SharePoint" option for the "Add attachment" feature. Let that be the only way for a user to link to an existing SharePoint library. And let file attachments land in a planner-specific SharePoint library that's created together with the plan.
Planner file attachments shouldn't leak into other parts of Office 365 without explicit user interaction stating they want it as such (which is already supported with the SharePoint attachment option). To fulfill other commenters use-case of choosing where to add the file; That can be done with the SharePoint attachment option being able to also "add attachment to SharePoint", with an option of which folder in the library it should be created in.
But Planner-specific "file" attachments shouldn't leek into the teams existing SharePoint library!
Thanks for reading and I hope this can be prioritized.
B Wong commented
We add a link to the folder by getting a SharePoint link and pasting it as an attachment. Very manual but it works. We typically have only one or two attachments per task this way since most work is done using OneDrive access to the folders.
perfect idea, I'm attaching photos from Android app, and those should be named according to plan/task name and located in configurable directory connected with the plan
Side effect: if you are uploading a file which with a name which is already exist in the root folder (like "home.jpg") than the already existing file will be "linked" to the new task even if the content of the file is different.
Eric Evans commented
I agree 100%! I created planner tasks for numerous plans and loved it. My current plan involved tasks that needed pictures attached when they were completed. My employees use their cell phones to take those pictures and attach them so they're named things like 10022019_34987458721.jpg. I now have a plan with 200+ tasks with 20-200 pictures attached to each and not only is there no "Save All Attachments" option in a task but there is no scroll bar in the web interface to even scroll down to SEE the extra attachments. I had to press and hold the mouse button and scroll down the page to "select" that section of the web page so I could get the page to scroll. I figured there HAS TO be a better way since Microsoft wouldn't completely leave out obvious parts of Planner. That got me looking for the directories each task's files were stored in. Much to my dismay like everyone else here they are ALL in one directory with no notation to show which task or even which plan they're attached to. I have over 10,000 files in that directory now! This is so broken as to make attachments unusable. Please fix this. This is a bug!
Rene Richter commented
This function is absolutely necessary.