Folder for attachments
Currently attached files just drop into the overall SharePoint drive on the team folder. We would like for them to be more organized within an Attachment Folder, or the ability to control where they go within the team SharePoint.
Sara Lufkin commented
+1 for this chain and Gustav's comments
Lucas Hilty commented
+1 for Gustav's comments.
Gustav Wikström commented
This is very much needed. Current setup is bad design. Please get an architect to look at this solution and fix it. ASAP! :-)
My thoughts on the subject follow, given my current understanding of the architecture you seem to build upon in Planner.
You already have the "SharePoint" option for the "Add attachment" feature. Let that be the only way for a user to link to an existing SharePoint library. And let file attachments land in a planner-specific SharePoint library that's created together with the plan.
Planner file attachments shouldn't leak into other parts of Office 365 without explicit user interaction stating they want it as such (which is already supported with the SharePoint attachment option). To fulfill other commenters use-case of choosing where to add the file; That can be done with the SharePoint attachment option being able to also "add attachment to SharePoint", with an option of which folder in the library it should be created in.
But Planner-specific "file" attachments shouldn't leek into the teams existing SharePoint library!
Thanks for reading and I hope this can be prioritized.
B Wong commented
We add a link to the folder by getting a SharePoint link and pasting it as an attachment. Very manual but it works. We typically have only one or two attachments per task this way since most work is done using OneDrive access to the folders.
perfect idea, I'm attaching photos from Android app, and those should be named according to plan/task name and located in configurable directory connected with the plan
Side effect: if you are uploading a file which with a name which is already exist in the root folder (like "home.jpg") than the already existing file will be "linked" to the new task even if the content of the file is different.
Eric Evans commented
I agree 100%! I created planner tasks for numerous plans and loved it. My current plan involved tasks that needed pictures attached when they were completed. My employees use their cell phones to take those pictures and attach them so they're named things like 10022019_34987458721.jpg. I now have a plan with 200+ tasks with 20-200 pictures attached to each and not only is there no "Save All Attachments" option in a task but there is no scroll bar in the web interface to even scroll down to SEE the extra attachments. I had to press and hold the mouse button and scroll down the page to "select" that section of the web page so I could get the page to scroll. I figured there HAS TO be a better way since Microsoft wouldn't completely leave out obvious parts of Planner. That got me looking for the directories each task's files were stored in. Much to my dismay like everyone else here they are ALL in one directory with no notation to show which task or even which plan they're attached to. I have over 10,000 files in that directory now! This is so broken as to make attachments unusable. Please fix this. This is a bug!
Rene Richter commented
This function is absolutely necessary.
Jonathan Black commented
Jumping on the bandwagon, I have to agree with the others. Attachments should be stored separate from the root folder and naming needs to be better thought out.
A folder tree called Planner with subfolders for each Plan would be a good start.
When adding from a local source, giving the user an option to select/create a subfolder in SharePoint would allow for better customization and flexibility.
Using a random file prefix and then using the attachment filename for local files/photos would allow for the same duplicate protection but still allow for searches on keywords later.
Last item, When adding from SharePoint give the users a search option to speed up the process when selecting from files already in the Plan.
It would be nice to organize better Planner attachments.
Is there any updates on this feedback? This has definitely not been thought out. The files are randomly named - at the least the file could come across to SharePoint with the task name from planner so you actually know what they are. I will now have to go in and manually rename files because if you move them into a folder the link breaks. The only workaround is if you upload your attachments to your SharePoint folder first and then upload them to the planner task this way. But this does not work with the app and with a team who is out and about who add photos to the planner task from the mobile app - I end up with a folder full of randomly named files with no reference to where they came from. Very disappointing.
Oh dear. Who thought it would be a good idea to drop all of the attachments in to the root folder? very untidy. Especially now since we can have multiple plans per team.
This is a critical improvement to integrate the systems, I join others in this forum wondering how this was released without the ability to control which folder everything is dumped into. This leads to an incredibly messy SharePoint.
Philippe Tardif commented
I'm setting up Planner with multiples plan linked to Teams. If we want to keep storage organized, having the option to set a folder should be done. Thanks
Yes please. We would like to send docs attached to Planner tasks to a specified Sharepoint folder, not just to the site. Alternatively, use a Flow. I tried using a copy new item in Sharepoint folder to another folder Flow but a) this only does half the job and b) it does not appear to work for docs sent by Planner. If anyone has a fix for this since the last comment a year ago, very keen to hear it!
Scott Blackwell commented
Dumping all attachments into the default document folder is pretty pointless. We need to be able to assign a folder location in Planner to a SharePoint location to seperate files.
Having to upload a file to the correct subfolder in SharePoint first, then attaching it to a bucket/task is a long process.
No brainer really!!!
Kasper Nielse commented
I am constantly surprised by how unpolished the integration between different products in Office 365 is.
Let us just put all attachments in the root folder, with random 32 letter file names. I am sure nobody will mind. How can nobody have thought this would be an issue?
Also, if you move the file afterward (e.g. to a folder or subfolder), the attachment link breaks.
My team uses planner heavily and use sharepoint document repository for all our documentation. the folder structure was neatly organized until we started noticing the ugliness of planner dropping attachments to the root. Please provide a way to change the location or at the very least auto create planner attachments subfolder and drop the files there