Feature to auto assign tasks created by you
The ability to configure an auto assignment for tasks you create, maybe your the manager and want all your tasks auto assigned to your number 1 and they are tasked with re assignment. or you want all tasks created by you, assigned to you.
Right now I create tasks and have to go into each one and assign to me, so i can get an accurate view of all my open tasks.
thank you
Jason Beckett
shared this idea
26 comments
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Shaun Bennet
commented
There is a power automate template by the Microsoft Flow Community called "Assign a new task in Planner to the user who created it" which shows you exactly how not to do it. It pulls the array/collection from the task and then iterates through the rows of assignments looking for a null value which will never occur as if the collection has no rows, so it can never "apply to each". I edited their template for myself adding a condition to check a condition of: length(triggerOutputs()?['body/_assignments']) - which I just built by choosing length from expressions and then assignments from dynamic content - is equal to 0. Then for the "if yes" action I dragged their update a task item and left "if no" empty. I then deleted all the unneeded logic below that point. Simple 2 step process which actually works as advertised.
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Bryan
commented
And what about a private plan. Why do I have to manually assign every single task?
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Gilbert Walker
commented
Auto assigning via buckets is a brilliant idea! Please add this!
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Anonymous
commented
+1
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j
commented
Yes please
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Rich Krol
commented
FYI. If you have ability to, you can setup a Microsoft FLOW to do this with. Quite Simple enough, use the template called "Assign a new task in Planner to the user who created it." Choose your planner, and all done.
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Ambrose
commented
+1
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Brian Selltiz
commented
YES PLEASE!
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SOLARIS
commented
+1. This would be VERY useful.
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Murray
commented
+1. This is a big gap and really annoying.
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Tim
commented
In addition, there should be an administrative option to globally prevent saving a task without assignment (making it mandatory to all users).
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Tim
commented
Great idea. I see a lot of unassigned tasks in our team simply because users forget to at least assign a task to themselves, no one can see who created it and they even don't show up in the "My Tasks" view.
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Bob Robinson
commented
Agreed. Just started using Planner and the only way I can see my personal plan (kind of a daily to-do list) is to assign the tasks to myself. If it's private and I'm the only member, then it should either auto-assign to me, or at least as the owner of the plan, I should be able to set the default assignee.
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Fbsall
commented
+1
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Jeff S
commented
As a user of MS Planner, it's a pain ********** to create a task with the keyboard, then have to grab the mouse and click 2-3 times to assign me as a user. I'd like the ability to set me as the default task owner when creating a task, and also the ability to turn that off. An alternative is to allow me to tab within 1 tab to set my user as the assigned owner of a task.
Note: You should know that since I have to type in something on the keyboard, I like to keep my hands efficiently on the keyboard to do the work, which means I only want to use the mouse if I really need to.
Respectfully submitted!
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HPe
commented
For a specific plan to assign new tasks to one specific user, go to Flow and create
[when task is created] with plan-ID
→
[update a task] with value-ID and the user-ID -
Anonymous
commented
I'd like this to happen. I'm happy if it was available as something you could do in Flow, but I definitely want all tasks in my personal planner assigned to me.
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Anonymous
commented
Can we have a plan-based 'default assignee'? So in my personal plan all tasks are auto-assigned to me, but in other plans they can be auto-assigned elsewhere.
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Anonymous
commented
+1
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Paul Mooney
commented
^^ This - should have config setting to auto assign
all the people saying flow - uhh no - planner should do itself - thanks - KISS