How can we make Planner better?

Remove 250 task limit per person per plan.

Currently, there is a 250 task limit per person per plan. The error states “You've run out of space! Delete some old tasks and projects to continue creating new ones.” Removing completed tasks defeats the purpose of using Planner as a historical task tracker if resources are limited to 250 tasks.

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J shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
Completed  ·  AdminPlanner Team (Product Manager, Planner) responded  · 

This limit has been removed – users can now have thousands of tasks assigned to them.

We’re continuing work around performance and actively monitoring how many users hit this limit. So far, we only have seen users with unchecked Flows/automated task assignments hitting this limit.

We are planning on publishing formal documentation around all of our Planner limits once we’ve completed more performance work, but don’t have anything to share at this time.

The Planner Team


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  • Aaron commented  ·   ·  Flag as inappropriate

    so what is going on if in my Planner if I can only see 10 Tasks per Bucket ?

  • Anonymous commented  ·   ·  Flag as inappropriate

    Hi there,
    Wanted to add my voice to removing this limitation. I work in an organisation of over 30,000 employees who wish to use this in there individual teams and this limitation is the blocker to utilising Planner. This limitation should be removed as soon as possible.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Is increasing or, even better, removing this constraint, on the Planner road map (I did not see it)? Hoping that this is a technical constraint and not for purely business reasons.

  • Seth Docherty commented  ·   ·  Flag as inappropriate

    This limit is a MAJOR issue for long term use of planner. Historical tracking of tasks is an important component of and removing tasks to get around this limit is not acceptable.

  • Anonymous commented  ·   ·  Flag as inappropriate

    We would never have started using planner if we knew about this limit. we are now looking at alternatives. this is simply unworkable. the combination of no archive capability and all these limits makes this unusable. please find a solution.

  • Peter Kormos commented  ·   ·  Flag as inappropriate

    Remove the limits! I didn’t realize there is such a low limit to a plan?! How should we do weekly recurring tasks? 4 members, 5 weekly recurring task per member and that was it? If this was on purpose please explain why?

  • Max commented  ·   ·  Flag as inappropriate

    Wow, wow, wow, this is a huge limitation for longer-dated or detailed projects!

    Please give us an ETA for an update Teams team!

  • Danish Sajwani commented  ·   ·  Flag as inappropriate

    This limit is not good even for small sized projects. I have been trying to convince our exces to start using Planner country wide but this limit makes it impossible to do it.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Well... that's it. I just had it with Planner. While trying to handle the low limit on tasks, I wanted to delete hundreds of tasks so the Plan can continue working. To do so, I wanted to delete a bunch of old tasks using flow (loop through them and delete) Guess what, there is no Flow action for planner to delete a task :(

    Microsoft is missing great opportunities to compete with Jira or Trello by not fully integrating Flow/Planner together and keep the users inside the O365 ecosystem. :(

  • Anonymous commented  ·   ·  Flag as inappropriate

    My Flows are now all failing due to this limit yet, no clear error message telling there is a limit in planner.

  • Anonymous commented  ·   ·  Flag as inappropriate

    I can't believe that 2 YEARS later we still have no feedback from Microsoft on this issue. Is this list monitored?

  • Anonymous commented  ·   ·  Flag as inappropriate

    wow, this limit is way TOO LOW!! I built a daily process that creates a dozens of tasks every day for the same people. If I cannot keep historical workload in planner, then I guess it's back to a SP task list... :(

  • Anonymous commented  ·   ·  Flag as inappropriate

    Please remove the task limits as it negatively effects the usefulness of the planner for our business

  • David commented  ·   ·  Flag as inappropriate

    This is becoming an issue in our business and is becoming another reason the take up of Office 365 tools is problematic in our organisation, Please make this unlimited ASAP. If you need to place a limit then please make it large enough that people will not reach the limit in such a short space of time!!

  • Fritz commented  ·   ·  Flag as inappropriate

    Is this limitation still intact? Why is it not removed? I'm now convincing everyone to use this tool - but it should not have limitations like that

  • Anonymous commented  ·   ·  Flag as inappropriate

    Oh my goodness....!!!! Please give us unlimited Tasks and unlimited Checklist items in each task. A limit of 20, SERIOUSLY??????

  • Rob Z commented  ·   ·  Flag as inappropriate

    There should be unlimited tasks. I intend to use planner as a historical record, so I don't want to delete old tasks. I want to be able to research and check back on tasks for years to come.

  • Glenn Pudney commented  ·   ·  Flag as inappropriate

    How are we going with an increase to Planner, we're running out of space and it is a real hassle to continue to delete completed tasks.
    It is a very slow process to delete any completed tasks.
    We are seriously considering Trello

  • Dave B commented  ·   ·  Flag as inappropriate

    Any update on this, Microsoft? We're just starting to get into Planner but if we cannot keep an archive (maybe less attachments?) this will be a huge snag and probably force us to choose an alternate product.

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