Add Tasks to Outlook Calendar Automatically
Add ability to view tasks that have assigned due dates in Outlook calendar
Beyond the iCalendar feed, we will continue to explore our options for adding tasks to Outlook Calendar automatically. We would love to hear more of your thoughts on the following:
-What information from tasks would you like to carry over to Outlook Calendar?
-How many different plans would you like to view on your Outlook Calendar?
-Any specific scenarios or examples of how this would fit into your workflow
The Planner Team
The current paradigm of publishing the calendar and importing into Outlook isn't feasible for organizations that value internal and/or customer privacy. These two Microsoft products should talk to each other without having to publish the calendar publicly. In Outlook a group calendar is created for each plan, why can't that group calendar have the tasks on it?
Weston Technologies commented
This "integration" has never worked properly. Once you've published the web calendar and opened it in Outlook, one-way updates only occur rarely, and in some instances not at all. But there is a workaround that at least makes it minimally functional. Please note, this only works for local instances of Outlook, not the online (OWA) version:
- Publish the project calendar in Planner, but do not click "Add to Outlook"
- Copy the iCal link provided
- Open desktop version of Outlook
- Go to: File / Account Settings / Account Settings
- Open tab "Internet Calendars"
- Click "New..."
- Paste the iCal link from your project, and click "Add"
- Now double-click the calendar you just added (or select, and click "Change...")
- Rename the folder to something more friendly in the field "Folder Name"
- Uncheck the checkbox under "Update Limit"
- Click OK
- Click "Close" to close out the settings MDI
Now, instead of updating at odd, seemingly random intervals, you can add the calendar to a Send/Receive group (or just the default group) and set any interval please. You can also include the group in the F9 Send/Receive updates to force an update whenever you like.
This is a ridiculous work-around, and it shouldn't be necessary, but at least it lets you see current Planner scheduled items in Outlook (and in overlapping calendars, no less!). I don't hold out hope that we'll see this rumored Outlook plugin any time soon, and those plugins are always a gigantic stability nightmare in any case. It would have been far better if they'd gone with direct integration through Exchange, but I guess that's just not in the cards.
Hope this helps someone,
i believe i have a way to integrate the task to outlook, all we need to do is use "Microsoft Flow" to automatically add the tasks based on the start and due date to the outlook calendar. i have created a new planner calendar and the flow is working just fine.
we need this feature to update between Planner calendar and Outlook calendar.
Weston Technologies commented
The .ics feed sync problem persists. Is there an update on when this will actually be working? We've opened a ticket with O365 support, but they don't seem to have any more information than anyone else. The "feature" has been included with Planner for almost 9 months. It seems to me you should either fix it, or remove it.
iCalendar feed is not working. It doesn't update the calendar. Have to manually add planner to outlook to get new tasks to appear.
Jeff Allen commented
When will the feeds actually sync? I see a way to add the calendar with iCal and as an admin of a plan, turned it on but not all of the tasks assigned to me show on the calendar and as they are added it doesn't sync.
For many people Outlook (Windows, iOS, Android, OWA) will be their default working application, their ‘goto’ app. However, the mobile Outlook apps lack tasks functionality and the todo apps seem to lack consistent connectivity to exchange server. Therefore, it seems a strange omission to create the planner software suite and not build in connectivity to exchange server even at a minimal level of allowing the integration of scheduled tasks from planner appearing in the appropriate person’s outlook calendar. Are you telling us that you have created a separate calendar function, re-invented the wheel and not entered into dialogue with the exchange server guys? OK. Exchange Server uses the JET engine while planner is layered on top of Sharepoint which is layered on top of SQL server. There are connectors out there. Go and play.
Agreeing with all below. Since groups have been included in Outlook clients Planner calendars should be too. Would also love to see an "add to planner" button on meetings and tasks.
Peter Seitz. commented
Agree with a lot of the comments below: tasks created in Outlook (both those created directly in OL as well as those created via OneNote) MUST be accessible in Planner, and vice versa. Having Planner as an isolated stand-alone will be an obstacle to adoption by folks already using OL tasks & OneNote. Also, having a one-way link where Planner tasks are visible in OL but not the other way around also is a deal-breaker. In the MS world, tasks are tasks and should accessible/editable via all apps. The fact that OL is THE calendar tool (just think of all the meeting requests managed in OL) means that must not be ignored if Planner is to succeed.
Jenny Jones commented
Agree that Planner must synch with Outlook calendar. Assuming you agree and have this in development, is there a confirmed launch date?
Angelo Mark Gopaul commented
"his will add the ability to turn on an iCalendar feed (.ics feed) for the “My Tasks” view and for each Plan. You can subscribe to this feed in Outlook to see Planner tasks in context with your other events"
this seems like the wrong approach. The Tasks in Outlook should be Planner, it should not be separate by any measure. We need to be able to fully manage our tasks in outlook including. These tasks should automatically be planner tasks and not some sync method or Flow integration.
By doing this, it would be nice to see the Planner dashboard in the "Outlook Today" screen.
Hasan Mahbub commented
Without this feature I feel planner is not complete. It is a must have. Please add this feature
Agreed, it would be so useful!
totally essential.. how come it is not possible to visualise your tasks in a calendar?!
Planner without Outlook calendar link is useless
Doug Minett commented
ridiculous that this is not integrated - perhaps as an option in planner
Bridgette Gibbs commented
Yes, please add this function. Syncing tasks created in Planner to the Planner calendar would be extremely helpful in managing projects.
making it an app that can be downloaded to a pc and allowing it to sync calendars with outlook 2010 and on.
allow viewing of all tasks in buckets and plans to have a view by due date in my tasks