View All Tasks Assigned To a Single Person
Currently tasks can be viewed by Assigned To only within a particular Project. It would be helpful to search globally in Planner by Assigned To rather than having to review assignments Plan by Plan. This change would make evaluation of workloads much easier.
Thanks for sharing your feedback.
We would like to hear more about how you would utilize this view. If you have a particular scenario or set of teammates for which you’d like to view tasks for, please share below!
The Planner Team
Hi Microsoft - This is a critical function team. I am in agreement. For an organisation to have a global view of all tasks across all "projects/team channels projects". Means an organisation can manage priority one tasks across every team channel to re-assign resources dynamically. Helps address the issue of "tasks all over the place and getting missed". There will be an issue of "bucket names varying across Projects" so maybe deliver a global view based on a common task elements in release one, i.e. "assigned/unassigned/due date/priority/project name/labels 1 thru. 5".
Lorena Schoenfeld commented
I agree with Laurent, I was just googling how to do this but I'm quite frustrated we cannot see tasks by person. I would like to see all tasks for a person that are outstanding regardless of plan; while also being able to see the information by plan.
Laurent Alepins commented
I completely agree with OB and BRIAT. As a manager or team leader, we need to be able to see the tasks of an individual employee, no mather the plan. For example, I'm the manager of a sales team, and each Plan is a Province/State. I have the same employee that have tasks in the Ontario Plan, the Quebec Plan and the British Columbia (BC) Plan, so the only way I can see the entire tasks of this employee is to go in each individual Plan and filter his name. No effective!
We need to have exactly the same thing than the tab "My tasks", but for each employee, not only of our own person. When I click on "My tasks" (just under Planner hub), I can see all my tasks, no matter which plan it is. Everything is combined.
So, this is what we need but for each employee.
Hope I was clear
I agree with OB. The way things are built today suits fonctionnal managers needs, not hierarchical ones. Managers need an overview of the workload of their employees.
Managers need an overview of the workload of their employees. As task comes from several projects, collaboration groups actually the only way is to ask each employee to show his "to do".
Carl v. S. commented
I would use this to get an overview of all the tasks I have for my team. To avoid duplicates, to make sure nothing is missing etc.
It would be invaluable
How can a feature so simple and requested take over 3 years to be implemented? Embarrasing.
During staffing meetings, we need to be able to view all tasks for all employees (within our department) across all plans within the group. Being able to view all tasks (linked with individual names) on a calendar is crucial for reviewing workload and distributing resources for projects.
We have a team made up of multiple smaller teams each with different jobs. At the head of each team sits a manager. We assign tasks to members of their team. That manager will then need to have a global view of all of his/her teams tasks so they can manage their team effectively. This is pretty standard stuff guys!!
Scott Townsend commented
I want to see the view as my team members see it so I can have the ability to check their progress and how they are doing. If they are falling behind or if there is something that I need to give more attention to, etc. Being able to see their view would allow me to see what they have across plans, not just the one plan.
The person viewing should be the owner of the plan and or the Manager of the Employee.
Chris Clos commented
General idea is simple
You could view all tasks assigned to a single person, basically the person's "My Tasks" view, but as someone else looking at theirs.
This would have to account for permissions of the observer (they should only be able to see tasks in plans they both have access to)
This is one the best missing feature. It's clear that Micro$osft doesn't work on this because they want us to buy Project.
Drew Megarry commented
Hard to believe we are still waiting for this basic feature. At any one time, I have roughly 100 active Plans for my team. I am no longer able to gauge workload for any of my staff, so it's nearly impossible to assign tasks effectively. It's also impossible for me to get an overview of overdue tasks across all my active Plans. I'm now forced to request staff to send me screen shots of their "My Tasks" summary, which is incredibly inefficient and doesn't scale well. Please, please, please provide us access to a global view that allows Admins to sort by "Assigned To" across all Plans.
people have been asking for this feature since 2016 and now its going to be 2020. How long does it take to get the ability to view all tasks assigned to your team so you can manage workload. If you want planner adopted and truly compete with trello and other products you need to get this in
Gianfranco Pellacani commented
Basically, we have multiple small scale product improvement intiatives either ongoing or being requested.
To each initiative a dedicated plan is created
Under each plan we have multiple tasks, being typically assigned to specific resources and falling under 1 of four buckets (Backlog, to do, doing, completed).
Each task is initially entered to the backlog bucket, its scope and reuirements being only minimally articulated.
Periodically, backlog tasks are prioritized.
High priority tasks are more deeply articulated and pulled from the "backlog" bucket to the "to do" one.
As soon as a "to do" task is assigned to a specific resource, it is pulled from the "to do" bucket to the "doing" one.
One of our goal is to keep each resource WIP ("doing" bucket) limited, to enhance focus.
Also, we try to keep over all waiting list ("to do" bucket) liited, to enhance work prioritization.
It would be great to be able to get a clear overview of:
1. Tasks assigned to each resource regardless of plan and bucket they are assigned to
2. Tasks being part of buckets sharing the same name regardless of plan and resource they are assigned to
It would indeed be nice to have an aggregated Planner within the General channel that shows all tasks of all channels within a Team.
For instance, I have a Team with 11 channels; a general channel and 10 channels for 10 different projects. Within each of the project channels their is a Planner tab. However, it is only possible to filter/group on "Assigned to" within a channel. For a project leader/manager it is crucial to know what everybody on the team is working on. So, it would be nice to have an overall Planner within the general channel that aggregates the Planners of the different project channels in order to be able to use the "Assigned to" filter/grouping and see who's working on what.
It would be even better to be able to add dependencies to tasks (including proper notification settings) and to be able to have a kind of Gantt Chart that shows overall project progress.
Gon Guzman commented
This is needed in two use cases. 1) A user needs participating in several projects (plans) wants to see all the tasks assigned to him to be able to prioritize and schedule them. 2) A project manager managing several small projects (plans) needs to see all tasks asigned to a single person across all plans to see the workload. I hope this functionality is added soon. This is one reason why we are still using WRIKE.
We have multiple plans with same person across many plans. there is no way as a manager we can use planner to view the workload for each staff member. Need access to My Tasks views for each of my staff.
This is hands down the biggest missing feature.
Stephen Doran commented
We have set up a Group wide Planner which contains multiple projects to which resources are allocated. Then there are specific Plans which are confidential and so only select team members are assigned. As a manager it would be helpful to see all the tasks that I've assigned to team members to gauge their workload and for reviews on a one to one basis.