View All Tasks Assigned To a Single Person
Currently tasks can be viewed by Assigned To only within a particular Project. It would be helpful to search globally in Planner by Assigned To rather than having to review assignments Plan by Plan. This change would make evaluation of workloads much easier.
Thanks for sharing your feedback.
We would like to hear more about how you would utilize this view. If you have a particular scenario or set of teammates for which you’d like to view tasks for, please share below!
The Planner Team
Peter Melincianu commented
Can you please get this done for us? I've been waiting for this feature for over a year now. We just need to be able to assess workload by person.
To reiterate a few comments I have seen on the this post:
It would be very helpful to filter tasks assigned to one specific team member so I can see their current workload.
Dan Myers commented
I want to be able to see a schedule and have it show the list of names of who is scheduled on any particular day and any unassigned tasks. This would help me visualize our workload going forward, and whether we are need to find more work for our techs to do, or find more techs to do the work.
As it exists right now, I can see the list of taks, and basically I have to put the person's name in the task description to see that they are working on it without clicking on each thing individually. That's not how it's intended to be used.
Angela G commented
This has really got to happen. As a manager, I absolutely need to see the workload and outstanding tasks for each member of my team across every project that they're working on.
Trying to kludge together a Flow to export everything to Excel and run reports is not a reasonable solution for very basic functionality.
This will drive me to abandon Planner if it's not available in the next few months, even if I have to pay for it out of my own pocket.
I manage 22 developers and i need a way to see my team and number of assigned tasks for each and if they are on time or not and be able to drill down to a team member to view all cards and what projects they belong to quickly
It would be very helpful to filter tasks assigned to one of my staff members so I can see their current workload.
MS Planner is great for currently seeing 'My Tasks' however, there isn't a way for me to see all tasks assigned to one of my employees across all plans.
For the greatest functionality, I would like to see the ability to combine multiple plans into a single view, and have all the sorting and filtering options you can. Ultimately, the ability to select a few specific plans to combine, or to select multiple teams and all their plans would be significantly beneficial
the scenario I have is I am a team leader that assigns tasks to my team members. I currently have one plan so I can see it all but due to the number of projects, need to change my organizational structure. I within my team will have multiple plans. My superior has multiple teams that they would benefit from having the ability to look at all tasks on all teams, then filtered to a specific employee from there. My team members are also on the other teams and could also have tasks in those plans.
Kristine Cowdin commented
As a manager, I too would like to see all tasks assigned to my team members across multiple plans.
Chris Duke commented
Agreed. As a leader of three different teams and managing multiple projects across those teams and across the entire organization, I need to be able to at least see the "My Tasks" view for each of my direct reports. It facilitates discussion and weekly leader:employee updates/check-ins and performance management.
Martin Sørensen commented
I agree. We need the ability to view all tasks assigned to a specific person
I would like to talk about the open tasks with a team member in a jour fix without searching through all planners.
I would like to go into planner and where it says "My Tasks" there be an option to see "ALL Tasks" so as a manager I can see what has/hasnt been done, and in team meetings we can move taks around between people.
Not really sure why this is still not an option - its a very basic requirement!
We, as managers, need to be able to look at all of the tasks assigned to each direct. This would be ideal for use in O3 meetings.
Individual contributors can do this for themselves. Why can we do it for our directs?
Glenn McAnally commented
This feature has been on Tell Us More for 18 months. What is the plan for this?
I'd like to add to the myriad comments below that it would be helpful to designate across which plans you want to see the tasks assigned to individual person(s).
Lutz Schnalke commented
I need an overview of which delegated tasks have been completed and which (still) not. That's the biggest shortfall for me at Planner right now.
Olof Mellgren commented
In our team, team members are typically involved in multiple projects.The idea is that each project should have one plan. We have a team planning meeting, were our manager wants to see all tasks assigned to one team member (tasks from all projects) to plan workload leveraging, discuss task status, check important deadlines, etc. Hence, crucial to implement a "My tasks" view for each team member accessible for the manager.
I'd like to add my support for a consolidated view of all plans in a group. I have a program with 20 odd projects, most projects are cross functional and have people working on more than one project at a time. It would be a lot easier to pick up on scheduling errors (for example where I have accidentally scheduled tasks in different projects but worked on by one person to be due at the same time) if I can zoom out to an all plans view and use the existing filters and sorting options to view work by person or by date.
This feature is crucial for us in determining whether to build our tasks using Planner or on a third party program.
I’m just looking at using planner for my team and thought i just hadn’t found how to view allocated tasks. It’s vital to be able to see the list of tasks I’ve allocated to see if they’ve been completed, but also to see my team members tasks to check workloads. This is really vital when managing a large department with multiple teams as having to go into each individual project planner is too time consuming. Sadly without this functionality I think we’ll have to look for different software. I’m so surprised it hasn’t been included and there’s no response on whether it’s being developed.
Trying to assess the complete workload of other members of my team regardless of what team they are on. The goal is to to help balance the workload as well as communicate the overall workload of the entire department.