View All Tasks Assigned To a Single Person
Currently tasks can be viewed by Assigned To only within a particular Project. It would be helpful to search globally in Planner by Assigned To rather than having to review assignments Plan by Plan. This change would make evaluation of workloads much easier.
Thanks for sharing your feedback.
We would like to hear more about how you would utilize this view. If you have a particular scenario or set of teammates for which you’d like to view tasks for, please share below!
The Planner Team
My team needs to be able to view all tasks assigned to a specific member across all the different Teams channels in order to clearly track resources.
Stephan Hafner commented
Such an overview of all plans would help
David Booth commented
We would like to use Microsoft Teams and Planner to replace Basecamp, but in Basecamp our Managers are able to see all the tasks assigned to individual users across all of their jobs. In Teams/Planner, you are only able to see all of your own tasks across all jobs. The only way to currently view the tasks assigned to individual users is step through every Team and see if there are tasks for that employee, and when you have 50+ jobs it makes it extremely annoying to have to switch through jobs to look for tasks.
So I have a large globally distributed team and when I have various one to one's I'd love to pull up the topics/tasks that each of my team are involved in. To my surprise this is not possible! I can't even assign a tag (e.g. @personX) so as to filter all tasks.
If security is a concern then how about having a 'private' tasks option to allow an indvidual to decide what is exlcluded. In most cases however I'm assigning top level objectives and work with individuals to have them detail sub-tasks but want to then refer to this list.
Only solution I have now is creating a board for each individual, however this doesn't work if I need to create a task for them as part of multiple projects.
We have a Team site for every client. That creates a lot of Team sites when it is for all clients of all the lawyers in the firm. When I assign a task today, I put it out of my mind. A week from today I want to know what has been assigned to various staff members so that I may properly supervise my employees. My employees want to be able to look up what they have delegated to others.
In our team the manager wants to be able to see al tasks assigned to a person (who works on different projects: with different planners) in order to be able to help manage workloads and prioritization.
Are there any plans to implement this feature?
Sorry but I have to make a decission for our company. This feature is mandatory for project managers.
B.A.S.I.C.S., LLC commented
I agree, managers should have a view of all tasks by who it is assigned to and then by status. Especially need to see past due task by assigned to.
Need this as a project manager with access to multiple plans. Need the ability to see both a filterable (and searchable) list view - with filters that could be saved, as well as aggregated board and graph view. It should still be possible to edit and work on each task, in those lists and views, of course.
If this were possible, Planner would have a leg up on Trello, as this is currently not possible in Trello, to my knowledge.
Gotta say, I'm very happy with the new list view for individual plans - now bring something similar for an aggregated list across all teams that I can access.
Following this thread. Need similar functionality to be able to see how many/which tasks each person has assigned to them across multiple Plans.
Consolidating multiple Planners across Channels is very important so that we don't miss any of our tasks under any project
Same - as a manager it would be good to know how many tasks each person I manage is assigned to. Currently I can only do this if they are only working on a single plan. However, if they are on multiple plans I have to look at every single plan they are assigned to to get an idea of their workload.
As a manager, it's vital that I have the ability to see all of the tasks assigned to my people so I can tell if I'm over/under-loading resources. It would help me in allocating new assignments. It would also help in determining trade-offs between projects. We generally have 12-20 client projects going concurrently with as many as a half dozen on deck.
Stefan Reiter commented
This would be an incredible benefit for me as a Team-Leader of a development team working an a LOT of different projects in parallel.
A global overview of all assigned task to a specific person would be absolutely #1 priority.
#2 would be an overview off ALL team-members on one page
#3 would be graphical "dashboard" ... something like Toggle or TeamWeek is showing
Following this thread! I need all managers, not just the PMs to be able to see what is on someone's list of things to do. I have people in multiple "teams" with their own planners so I'd have to go into each one to see it all in one place.
Leo You commented
Hi, Planner Team.
Did you ask how one would utilize "View all tasks that I need to complete in chronological order" two years ago, and still not have an answer? You don't think that a human being might have more than one project, so clicking through each one to see what needs to be done is incredibly inefficient?
Now I'm learning that I can only get a global view on my tasks, but not my team member's tasks. Basically this means that I cannot use Planner but must find some other tool.
Please provide a schedule when a global filtering functionality could be available. I'm desperate.
Erik Unangst commented
I would also like the option of seeing all tasks across multiple channels for specific team members.
Justin Jeffries commented
We have been testing using Planner Combined with Microsoft Teams and Sharepoint as a project and task management platform. It works well for individuals but has not at all worked well for managing a team of people. The comments on this and other treads tell the story. As a manager you need to be able to:
- Have primary task owner(s) and others that have visibility to the task/project.
- Be able to see all tasks from your team or that you have assigned in a specific view.
- Be able to see a view of individual reports where they are the primary task owner.
If this were implemented Microsoft would see user adoption and satisfaction for the tool increase significantly. It is a big need in terms of project management.
Dominique Aboudaram commented
As a project manager I need to see the workloads of my team and follow up accross various projects
view all tasks assigned to people accross a time frame ( ex: next week)
Scenario 2 : select a set of people and see all their taks
Scenarion 3 : select a set of plans and see all the tasks per assigned to