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How can we improve Planner?

Subtasks

It would be good if we are able to create a subtask to an existing task.

3,702 votes
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    Alex shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
    Tell us more  ·  AdminPlanner Team (Admin, Planner) responded  · 

    Thank you for your interest and feedback!

    Reading the comments on this thread, they seem to follow two different asks. If you’re suggesting dependency between tasks (ie. task A must be completed before task B), please visit this thread: https://planner.uservoice.com/forums/330525/suggestions/13976094

    If you’d like to suggest improvements to our existing checklist functionality, please share more with us in a comment below!

    Thanks,

    The Planner Team

    127 comments

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      • Jakub commented  ·   ·  Flag as inappropriate

        I'd like to see an ability to have a Kanban board within a Kanban task. Basically an ability to create a parent board where I'd list existing Kanban boards as individual cards.

      • Donny Conway commented  ·   ·  Flag as inappropriate

        agreeing with several already ... this
        Task
        ├Element
        ├Element
        └Task
        ...├Element
        ...├Element
        ...└Element

        Where each task can have a different owner and due date and comment tracking at the task level

      • Alex C commented  ·   ·  Flag as inappropriate

        Being a bit smart with URLs in checklist items will go a long was in my opinion:

        If the Checklist item is a URL to anothe Planner Task:

        1. deference it to show the Task Title instead of a long URL

        2. make it clickable

      • Anonymous commented  ·   ·  Flag as inappropriate

        subtasks (checklist items) assigned to individuals. Auto comment in the thread when that individual or others check off an item from the list.
        It is crucial to a lot of projects that a historic timeline be kept for individual issues or tasks. If we could hold a time line feature from the comment section that shows all of the sub tasks or checklist items, it could be exported into a Microsoft project type chart showing when these were created and completed and by whom.

      • Anonymous commented  ·   ·  Flag as inappropriate

        A year ago planner looked promising, now, not so much. Seems that MS has more important things to do than actually deliver a fit for purpose PM solution; MS Project is just too hard basket for most users and Planner is too simple to be truly useful. Oh well, off to a 3rd party solution I go....

      • Anonymous commented  ·   ·  Flag as inappropriate

        Having subtasks is crucial to manage projects, even not so big ones. It is common we break down a project into several smaller pieces and assign them to individuals.

        We don't need multiple levels of sub tasks. Just one level is enough. Or alternatively, if we can assign check list to someone and put a due date to it, it would also be suffice.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Hello,

        In our use scenario, each task corresponds to a marketing deliverable, e.g. Blog article, and will be assigned to a person responsible for the delivery. So far so good, however to be able to produce it, that person relies on others to produce text, graphics, to review and approve it, and finally make sure it is published. Different people will be assigned to each step, or sub-task, and they are responsible to set a due date as well so that work can be coordinated between the Task members. We have been using the checklist to list these subtasks, the person responsible and their due date estimation. For this system to work better we are missing the following:
        - the possibility to assign someone to a checklist item through the system with notification sent
        - the possibility to add a due date to a checklist item, with notifications
        - the possibility to communicate using "@someone" in the comments field, to direct the communication to a specific person in the group. The notification here should go to that person's Outlook inbox.

        Hope this is clear,
        Best
        Ricardo

      • Andreas Lefkopoulos commented  ·   ·  Flag as inappropriate

        I think this also is connected to the request on swimlanes (https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/19160338-add-horizontal-swim-lanes)

        I wish I could be able to have a main Task (a Backlog Item/USer story) and the have several tasks connected to that one. Those tasks I would wish to be able to assign to someone else with their own due date.

        To visualize these and track progress in a user friendly way Swimlanes would be highly appreciated.

      • Nick Brooks commented  ·   ·  Flag as inappropriate

        We want to move from Asana, but Planner currently doesn't come close. For any project/program tracking tool, dependencies and the ability to time manage, delegate sub-tasks is critical.

        Any ETA on updates?

      • Fabián Pertúz commented  ·   ·  Flag as inappropriate

        I need this function as soon as possible.

        Task
        ├Element
        ├Element
        └Task
        ...├Element
        ...├Element
        ...└Element

      • Andy Netzel commented  ·   ·  Flag as inappropriate

        Echoing the comments for allowing the assignment of checklist items to both a user and a due date.

      • Pranavaghanan Murugesh commented  ·   ·  Flag as inappropriate

        Dear Team,

        Please add the functionalities (add/update/remove members, set due dates) of the tasks to the checklists inside tasks. That would be more than enough.

      • Jochen commented  ·   ·  Flag as inappropriate

        We would like to use it like we use the checklist, but with the ability to set due dates and assignees on every subtask.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Please add the option for a subtask to have a due date and another assigned team member. This is key as many users use tasks as plans (one level down) to utilise the reporting of a plan across many tasks.

      • Johannes commented  ·   ·  Flag as inappropriate

        In my opinion there is a big differance between check lists and subtasks. A subtask would be able to have a due date and another assigned team member. Clicking on the subtask would open a window identical to the one for the main/mothertask (same features etc).

        Doing this with a dependacy function as discussed in another thread would be awesome!

      • Robert commented  ·   ·  Flag as inappropriate

        You pointed to another task but this seems to be exactly what is beiing asked / requested in this highly upvoted idea.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Are there any updates on what is happening with this and when it might be added to the roadmap as it has been discussed for quite a while now?

      • Anonymous commented  ·   ·  Flag as inappropriate

        We have some large checklists and it would be good to break these down into subtasks so we can store a level of detailsagainst them such as documents etc.like LeanKit does?

      • Anonymous commented  ·   ·  Flag as inappropriate

        When you promote a checklist item to a task, then it would be great to keep a link to the 'parent' task. This would be a way to do a task breakdown to smaller subtasks, which on their own could have subtasks as well. Then you could to have an Epic/Feature/PBI/Task structure in Planner.

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