How can we improve Planner?


It would be good if we are able to create a subtask to an existing task.

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    Alex shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
    Tell us more  ·  AdminPlanner Team (Admin, Planner) responded  · 

    Thank you for your interest and feedback!

    Reading the comments on this thread, they seem to follow two different asks. If you’re suggesting dependency between tasks (ie. task A must be completed before task B), please visit this thread:

    If you’d like to suggest improvements to our existing checklist functionality, please share more with us in a comment below!


    The Planner Team


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      • Matthias Fleschütz commented  ·   ·  Flag as inappropriate

        Hi Planner Team,
        compared to other task tools this is one User Story:
        - want to add tasks within a task as a kind of structure
        1. task
        1.1 sub-task
        1.1.1 sub-sub-task

        Each task level may have the same content as above (description, assignee, deadline, comments).

      • Fritz commented  ·   ·  Flag as inappropriate

        Right now we use the checklist to collect ideas to a part of project (eg. all interface related ideas are collected in one task). This is, because otherwise, we can’t find them anymore, when we have hundreds of ‘tasks’ in a backlog. Within the task we sort the checklist by our own priority.
        When we work on an idea (sprint backlog), we take a point of the checklist out and make an own task out of it. We try to work with Color codes here, but we only have six of them.
        It would really help, when we
        - could create a ‘sub’task directly out of a specific checklist entry, and if
        - this subtask has a visual/filter able marker, that we can see, that it belongs to the specific task
        - the sub task must have the possibility to move it to a different bucket than the task it belongs to
        - a few more Color options (10 instead of 6) would be also cool

        If sub tasks are not possible, for us it would already be a help to have an additional category for tasks, that we can cluster all to do’s (e.g. sensor-, gateway-, cloud-, analytic-topics,....) to have a better overview.
        All in all - you already did a real good job with the developments in the last month. Please keep going to make planner the perfect tool!

      • Tim Reilly commented  ·   ·  Flag as inappropriate

        As others have said, the ability to assign checklist items (sub-tasks) to specific owners, with specific due dates, would be great. It would also be nice if the charts then counted these as items owned / assigned to the individuals so we could track progress.

      • Kyle Wilson commented  ·   ·  Flag as inappropriate

        Pleeaase add the function for subtasks to have assigned people and due dates! Also Sub-Sub task functionality could be useful

      • Anonymous commented  ·   ·  Flag as inappropriate

        I look at the checklist items as subtasks, it would be nice if you could assign those to a user.

        E.g. the Task is the overarching project and then the checklist or subtasks can be assigned for all the different components that would need to be completed to complete the top task. This would allow for better visibility as to who is completing what

      • Chris Bernsdorf commented  ·   ·  Flag as inappropriate

        +1 For being able to put dates on the check list items for the tasks. These could then be displayed on the calendar view as well.

      • Tim Thomason commented  ·   ·  Flag as inappropriate

        Being able to add sub-tasks and assign them to different members with different due dates would be a huge help for our workflow with adopting a more lean business approach.

      • Eldo commented  ·   ·  Flag as inappropriate

        +1. We should be able to assign and put due dates to check list items. For eg, we have multiple similar projects which needs similar sub tasks. If we create a group and bucket for each project, the bucket will run into hundreds and will become unwieldy. So if we can create each project as a bucket and task as sub task, we will be able to manage the projects better.

      • Nick Oram commented  ·   ·  Flag as inappropriate

        +1 to being able to treat Sub-Tasks as tasks (Assign to team members, have due dates etc)

      • Anonymous commented  ·   ·  Flag as inappropriate

        It would be really good to be able to re-order (Move Up/Move Down) subtasks in a check-list.

        ATM, if I've entered dependent subtasks in the wrong order, the only way I've found to re-order them is to delete and re-enter which is a RPITA.

      • Mark Wright commented  ·   ·  Flag as inappropriate

        We need the ability to assign multiple subtasks to multiple different people. This is stopping us from adopting Planner across the company

      • Jonas Klinge commented  ·   ·  Flag as inappropriate

        +1 to sub-tasks, i.e. being able to add tasks (in the existing format) to an existing task instead of just a checklist

      • Jim commented  ·   ·  Flag as inappropriate

        The checklist should just be the titles of other tasks. When you click on them it takes you to that specific task. In the subtask there should be a "Parent Tasks:" section with links back to any attached parents.

      • Buckle commented  ·   ·  Flag as inappropriate

        +1 to being able to treat Sub-Tasks as tasks (Assign to team members, have due dates ect..) This is a very much needed addition for our workflow

      • Peter Gulka commented  ·   ·  Flag as inappropriate

        I'll add in my two cents as well that the sub-task/checklist items should be individually assignable to different people. At the moment, we put initials in the item itself, which isn't ideal

      • Anonymous commented  ·   ·  Flag as inappropriate

        Even if you cannot do sub-tasks, consider sub-buckets. It would achieve almost the same idea.

      • Elinor Engström commented  ·   ·  Flag as inappropriate

        This feature should make Gantt possible as well. I feel like if the feature exists with 3rd party addons then Microsoft should be able to develop it, too!

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