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Add or Integrate Planner Tasks with a Calendar

Calendar integration. Add tasks and their status on a calendar.

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    Doug Clelland shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
    Completed  ·  AdminPlanner Team (Admin, Planner) responded  · 


    Thank you again for your feedback and patience. We’re happy to announce that the schedule view of tasks is fully implemented and the iCalendar format feed is coming soon! Head over to to check it out!

    Here’s a link to our support article to learn more about viewing your tasks on a calendar:

    If you’re still interested in an integration with Outlook, please follow along with the conversation on this thread:

    We’d love to hear your thoughts on these two new features! Feel free to comment below, send us a smile through the O365 menu (select the question mark icon, click ‘feedback’, then include the word “Planner”), or tweet using #MicrosoftPlanner.


    The Planner Team


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      • Ryan commented  ·   ·  Flag as inappropriate

        Just to note, planner and teams is trying to be pushed onto my organisation (of 350k + people) And I can tell you now that the Gantt issue, or lack of, is the one thing that's stopping people from using it.

      • Ryan commented  ·   ·  Flag as inappropriate

        Where is the Gantt view. I'm considering pushing my small team onto planner, but if it doesn't exist I would honestly rather use excel, because it's too cluttered.

      • Weston Technologies commented  ·   ·  Flag as inappropriate

        This "integration" has never worked properly. Once you've published the web calendar and opened it in Outlook, one-way updates only occur rarely, and in some instances not at all. But there is a workaround that at least makes it minimally functional. Please note, this only works for local instances of Outlook, not the online (OWA) version:

        - Publish the project calendar in Planner, but do not click "Add to Outlook"
        - Copy the iCal link provided
        - Open desktop version of Outlook
        - Go to: File / Account Settings / Account Settings
        - Open tab "Internet Calendars"
        - Click "New..."
        - Paste the iCal link from your project, and click "Add"
        - Now double-click the calendar you just added (or select, and click "Change...")
        - Rename the folder to something more friendly in the field "Folder Name"
        - Uncheck the checkbox under "Update Limit"
        - Click OK
        - Click "Close" to close out the settings MDI

        Now, instead of updating at odd, seemingly random intervals, you can add the calendar to a Send/Receive group (or just the default group) and set any interval you please. You can also include the group in the F9 Send/Receive updates to force an update whenever you like.

        This is a ridiculous work-around, and it shouldn't be necessary, but at least it lets you see current Planner scheduled items in Outlook (and in overlapping calendars, no less!). I don't hold out hope that we'll see this rumored Outlook plugin any time soon, and those plugins are always a gigantic stability nightmare in any case. It would have been far better if they'd gone with direct integration through Exchange, but I guess that's just not in the cards.

        Hope this helps someone,

      • Anonymous commented  ·   ·  Flag as inappropriate

        Although Planner tasks appear in Outlook online, they are not appearing on the Outlook for Mac calendar? Is this an oversight, user error or unsupported feature?

      • Daryl commented  ·   ·  Flag as inappropriate

        It would be great if Planner task checklist appeared in the Outlook calendar entry.
        And it would be great if there was a two-way sync!
        I think I could then fully evolve away from using tasks in outlook then.
        I could then see my Planner-linked tasks each day in calendar and on IOS calendar as well as in Planner and/or Teams.

      • Oskar Sandwall commented  ·   ·  Flag as inappropriate

        Adding an icalendar export from planner that you can import in outlook is NOT an integration in my mind... Especially when you have to expose your entire planner "plan" to the world to do it. Security is out the window!

      • Anonymous commented  ·   ·  Flag as inappropriate

        this would be very useful to be able to add with the existing outlook calendar integration

      • Tom commented  ·   ·  Flag as inappropriate

        the tasks are open to anyone with link so not secure at all... #feature-fail

      • Anonymous commented  ·   ·  Flag as inappropriate

        Love the idea of having planner tasks viewable in outlook. However, any changes to a planner be it a new item, change of date etc. does not sync or update through the iCal feed. Would need to remove the feed then re add to have any updates go through. This feature is pretty much redundant until this the syncing is fixed.

      • Jeff Allen commented  ·   ·  Flag as inappropriate

        I see it is starting to roll out but when I add tasks it isn't syncing beyond what was first there as calendar is added. Please fix ASAP!!!!!!!!!!!!! If I remove and re-add it adds tasks but to do that every time a task is added is nonsense!

      • Anonymous commented  ·   ·  Flag as inappropriate

        For many people Outlook (Windows, iOS, Android, OWA) will be their default working application, their ‘goto’ app. However, the mobile Outlook apps lack tasks functionality and the todo apps seem to lack consistent connectivity to exchange server. Therefore, it seems a strange omission to create the planner software suite and not build in connectivity to exchange server even at a minimal level of allowing the integration of scheduled tasks from planner appearing in the appropriate person’s outlook calendar. Are you telling us that you have created a separate calendar function, re-invented the wheel and not entered into dialogue with the exchange server guys? OK. Exchange Server uses the JET engine while planner is layered on top of Sharepoint which is layered on top of SQL server. There are connectors out there. Go and play.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Can someone please tell me how to add a time to my tasks in planner. If I have a customer meeting task at 2pm I can't see any way to add the time. I can add the actual date but not the time. This seems rediculous..

      • Anonymous commented  ·   ·  Flag as inappropriate

        This is not practical at all. You have to go into every single plan to go and see the schedule view. I have about 40 plans at any given time - does not make sense at all. Surely It has to be on My Task level to be able to see all my tasks, disregarding the plan.

      • Anonymous commented  ·   ·  Flag as inappropriate

        How much development time was spent on this "completed" feature yet it's not even close to what any of us were asking for. How does this even happen!

        Just get rid of the software if you're not wanting to support it.

      • Julian Knight commented  ·   ·  Flag as inappropriate

        Agree with other comments about multiple plans. Indeed, planner as a whole is still far too limited around a single plan per group (unless that has changed recently).

        Waiting for Outlook integration anyway since there is no other realistic way to manage the many calendars we use (e.g. multiple people, rooms, Surface Hubs, etc).

      • Anonymous commented  ·   ·  Flag as inappropriate

        So, right now I have a calender for each plan.... but I use several Plans to work on and I need an overview, so one calender which shows all task from all plans. How else should I organize my work?

      • Peter Gulka commented  ·   ·  Flag as inappropriate

        "the schedule view of tasks is fully implemented"

        Sure, except I can only see the calendar view for one Plan at a time, and not all the tasks I have, or all the stuff my teams have going on.

      • Justin Watson commented  ·   ·  Flag as inappropriate

        You have got to be kidding me. Literally no one was asking for a new, separate calendar to be added to this app. We just want our tasks to show up in Outlook, like any reasonable task-management app would.

        Utterly baffling.

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