It would be useful, eg for Management Reporting to be able to provide someone with Read Only access across all Plan's you are in/own
This is a no brainer... How come it is so difficult for a corporation like microsoft to include such a simple feature?
Steve Edwards commented
This is critical; with no ability to stop users running amok and deleting tasks that have nothing to do with them, this is a dangerous lack of control.
This is simply far, far too immature a product to be taken seriously at the corporate level. Microsoft, I genuinely thought you' guys were much, much better than this.
I've wasted hours building up boards in Planner but am going to look at the Atlassian suite
Scott Reid commented
Yes we need this - I don't want everyone changing things around.
Read only access allows them to view the details and everything.
It's almost there with what Nick V commented below on 01/13/20 by making it public and sharing the link. The problem is that anyone in your organization can join then with that big blue JOIN button in the middle, which makes them a member and allows them to edit. If you remove them, then the bug is that they can still make changes even without being a member. Tested this with different users. But then as soon as the non member made a task, it then puts them back to read only access, but then they can continue to join, edit, etc.
Current setup lacks any security, data integrity, and is just as useful as putting up a large whiteboard in the office and having the cleaning lady come and wipe it down. Thanks, but no thanks. Cannot risk losing my data, or have it changed where it should not be.
Since this only has 340ish votes on it (as of 02/19/20), and was created in April 1, 2016, it may take a while to get more votes on and come to fruition. Would love to see it sooner, but for now, private planner is the only way, and "I'll send you a screenshot, thanks" is my response.
We really need this for private plans. You can run teams very effectively using Planner, but reporting to leadership statuses requires an overly complicated solution, or a public plan. We really need read-only for private plans.
Nick V commented
Guys I found a solution to the read only situation!
If you make your plan public, you can simply send the url to someone and it will give them read only access. The only downside to making it a public plan is that anyone with the url can see the plan, but for us its a workable solution.
John Ravas commented
Our use case is that we would like to give visibility to a planner to our senior management. This way they could see and open the tasks, but not update anything. I would expect this to be a common practice.
I am trying to use planner to help migration of SP on premise sites to SP online. My idea is to use planner to create migration batches and work with the site owners for communication and migration cut over but the open to all permissions are not good where i was trying show the owners only their tasks and hide other tasks. I should be able to assign a sub task or a item from check list to the site owner so that i know the status of that batch and could avoid whole bunch of emails or team chat messages to owners and let the planner handle reminding the owners to get back on their task. Its really a powerful tool but missing these features make us helpless to use this tool.
Please add these features -
- ability to assign permissions to specific tasks
- ability to assign a check list item
- ability to send notifications for changes on specific section of the task
- ability to create sub tasks with in a task and able to assign them to a person we chose
- ability to set reminders before due date to the assignee
- improve reporting dashboard to include all the above features
Andreas Hagendorf commented
Great Idea, would be very useful.
Yes! I would love to put our company's Planner up on a TV for the higher-ups to glance at, since they'll never figure out how to use Planner or Teams like the rest of us do.
Wesley Sothard commented
We would really love to have a read only view or even a portal page to display current status of a project and what the direct dependencies of the current status are. Then upper management or whom the projects are being worked for can have a one stop spot to see all current status and needs for projects.
My users are asking for this!
Gary Chodorow commented
I agree that the ability to assign read-only permissions would be helpful. The original poster wants this for management reporting. I'm a lawyer. I'd use this to share with clients the schedule I've made for their cases so they can understand their tasks and understand the bigger picture. But I wouldn't want them to change the schedule.
David Nelson commented
Ditto, READ ONLY is a MUST!
bart louwagie commented
YES, this is essential for security.
Need it too. Still...
Agreed with having read only access as an option. It would also be nice for someone to have read access for everything except assigned tasks which they would be allowed to edit.
A vote from me on this! Manager access to their team's Planner tasks would be very useful. Managers may not want updates on everything or need to contribute in any way, they just want to check to see how a task is progressing. Other departments may need to be prevented from contributing but be allowed to see the status of a task.
It is a useful feature for management to view a planner used as Kanban board to understand the high-level view of the tasks
This would be a very useful feature.
Plannner is already able to aggregate boards to provide a high level view of work across projects.
If we could cobine that with readonly cards created sourced from the many other systems we use ie JIRA etc then we would be able to make all our work across various teams visible in one place.