Allow external users to view/edit tasks.
We have sub consultants that we collaborate with on a daily basis. It would be nice to have different levels of permissions to view tasks, edit tasks, and / or create tasks.
Thanks again for your feedback and support! We’re happy to announce we’ve fully released guest access to Planner users.
The Planner Team
198 commentsComments are closed
Burak Sahin commented
I'd like to add someone as an observer to a task as well. Observer can only see the task (read-only) and add comments. It'd be a great feature.
This is not complete; the original user asked for different levels of permissions for users, which is still not available in Planner
Totally agree to the previous post. It is almost ridiculous that permissions can not be configured.
Sorry but you did NOT fix the issue and the request has been not completed!
As pointed out in many comments (and also other requests), the real solution would be to MANAGE USERS AUTHORIZATIONS, even within the company (view, read only, etc.). At the time being the planner CANNOT BE CONSIDERED A MANAGEMENT/PLANNING TOOL AT ALL.
It is crazy that any user can view, modify and even delete any tasks he wants. Only the manager/admin should do it. Sorry but I think this is the first thing a planner should allow to do!
Guest should only be able to read and comment. NO editing or modifying should be allowed.
R Shea commented
Must have the ability to limit Task and Bucket editing/deleting, to the owners only. Isn't reasonable to build a plan in Planner if anyone can accidentally delete all the work.
Without the ability to restrict access to only the items someone is assigned, for all users except designated plan admin users (as determined by the plan owner), I am unable to use Planner fully. I can use it to track all of my own things, but I am not able to bring anyone else on board with it.
Also, I absolutely DO NOT want a guest to be able to delete items, or even worse, be able to rename a plan or change the settings.
I've been tasked with rolling this out in the organization, but i'm finding so many limitations and this is a major one. i need the ability to add different level of access to the team, add people within the company as guests but only to specific plans not the entire board.
The permissions need fixing I think. Guest users should only be able to view and comment on a task.
I think all comments about internal guests should be moved to a new idea and consider all the votes, due to the misconception of the giest user as external to the organisation, wich is also a great feature.
So, Managers would find very useful having levels of permissions to all users, like create / view/edit progress-comments only / edit / delete
Michael Bongard commented
The guest access doesn’t work for the iOS platform. This doesn’t sound like “fully completed” to me.
Eve Blance commented
This also needs to work for people within the same organisation to be able to see guest view to planner without inheriting permissions into the whole Team. This is a major constraint to rolling this out in a organisation which needs to protect information.
I don't think this idea should be marked as completed. The actual suggestion was "It would be nice to have different levels of permissions to view tasks, edit tasks, and / or create tasks." However, instead the title has being taken literally instead of as the motivation for wanting permissions. I'm concerned this idea has gathered a lot of votes for permissions which now has lost all those votes because the idea is marked as completed.
Guests by definition are people from outside your organization. That explains the issue with not being able to invite people from within the organization to be added as "Guest". While enabling to add guests is good, this is not what has been requested above. What is wanted is the ability to control level of permissions for those who are members. And I think beyond that, to add people from other teams within the same organization with limited permission, like read only etc. So, no! This request has not been completed! Please reconsider what has been requested.
However, how should we be able to invite people from other teams, if the planner is so tightly knit together with the team? If I want to invite another person to the planner I automatically add that person to the team. This seems strange. And the way it is set up, it only allows for one planner per team, if I'm right.
My guests can see the planner ok in Teams but when using the mobile solution they cannot see the planner on the planner iOS app. Apparently there’s no guest user support for this.
So even though there is guest user access support, this has been partially completed.
It’s weird that my guest users can use the Teams app but to see the tasks assigned to them they have to go back to their computers. Please give guest users access to the iOS app too. This will let everyone really use this as a mobile solution as well
I tried this today. The first thing I don't like is that guest access can only be given to people outside my organization, which means I can't give it to anyone who works in my company, though in a different team. That kinda defeats the purpose.
Ideally, there should be a way for the plan owner to mark any existing member or add a new member as guest irrespective of their organization.
Secondly, I tried adding my personal email address as guest. Although it shows as guest user in my plan and groups, but I never got an invitation to participate in the plan.
Now I am as disappointed as I was excited to see the notification of this feature.
Scott Buehler commented
Not working for me either. is this only on new plans?
Miranga Hendawitharana commented
This still does not work. Can add guests to a Plan but guests cannot see the plan when they login to Planner. Only share point access is given for the files
Michel Bliek commented
Now also tenant users adding to tasks where they are not part of the group for individual tasks!
Awesome!! Thank you!!!!!