How can we improve Planner?

Instead of 1 to 1, allow Groups to have many Plans

Right now, groups have a 1 to 1 relationship (1 Group = 1 Plan), would be nice for a single group to have multiple plans

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    Brent Ellis shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →


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      • WebSolprov commented  ·   ·  Flag as inappropriate

        This is a definite must, as otherwise its so difficult to manage access to Planner unless you can add groups instead of individual members. This functionality exists elsewhere; stop trying to reinvent the wheel every time. You should have based this off of a Sharepoint derivative platform as a base framework then all of these ideas would already exist.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Hi Planner, you started thinking about this in May 2016...I can't find instructions for grouping plans (folders?) so where is your thinking on this these days?

      • Secure Perimeter commented  ·   ·  Flag as inappropriate

        This feature looks to be partially complete as per

        I confirmed, Plans I created inside the Teams client now show up as their own Plans in the Planner web app with visual indications they are part of an existing Team/Office 365 Group.

        However, creating a new plan in the Planner web app still creates a new Office 365 Group. To complete this feature, creating a new Plan should allow us to specify if the new plan should be part of an existing Office 365 group, similarly to how Teams asks us whether or not we want to create a new Office 365 group or join an existing one.

      • Chaz Weber commented  ·   ·  Flag as inappropriate

        Any update on this? Acknowledgement was provided 2 years ago. This would be great for teams that have several bits of small projects to track. Larger projects, I agree, should have separate groups.

      • Anonymous commented  ·   ·  Flag as inappropriate

        How our dept handled this....

        First, we created our Department Group.
        Next, we created multiple teams working on various projects. Rather than creating a new "Plan" for these teams, we selected "Existing plan". That way, all plans/tasks show up in our main group's planner.

      • Marek Dąbrowski commented  ·   ·  Flag as inappropriate

        Right Now There are options:
        1. Creating new Plan in o365 what is equal to creating group in Sharepoint by o365.
        2. Creating group in o365 can have added they one own Planner Plan.
        3. Creating more Plans are able only by Tabs in Microsoft Team (but they are not display at list in o365 planner and also are same visibile privilage as group)

        What i expect:
        1. Be nice to have possibility to do a own plan (that not related to any group, or tab in teams)
        a) should be visibile in user planner app at Microsoft Teams as a tab.
        b) or connect it somehow with Microsoft To-Do (Tasks) and goes to M$ To-Do team to add it inside Microsoft Teams.

        2. More Plans for o365 groups (not only inside of Microsoft Teams as tabs)
        - all Teams plan tab can be visible or option to add in o365 Planner
        - option to create more then one plan tab for group in o365 Planner (with option to add it do tab in M$ Teams)

      • Niek commented  ·   ·  Flag as inappropriate

        Still miss the option to "switch" between the 2 "Plans" within 1 group. (yes i created 2 plans in 1 group) via Teams!

        Via Teams you can switch (via the Apps --> Planner) and then the "all plans" tab.
        But in Planner itself you can't switch. Same for the IOS Planner app.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Hello Microsoft, where are you?
        I just found this topic after 2 days messing with planner (i was like, it has to work this way, right, RIGHT?) only to find out, that this absolut basic feature isn't implemented...
        Can this be moved from "thinking about it" to "in development"?

      • Anonymous commented  ·   ·  Flag as inappropriate

        I believe this is a very crucial function and I am puzzled to see that it has been almost 2 years and you are still thinking about it. If you are hoping for wider use of the Planner app then a more aggressive schedule with your enhancements should take place. The Planner app has a lot of potential.

        Currently, every time you create a new plan it creates an new group and as result a new workspace in power bi, making it a really confusing for all the users who are start seeing multiple empty workspaces. It is a really poor design. Having the ability to create multiple plans within the same group will allow people to create groups based on the their team or a team that will be working on particular areas and then create as many plans as they need. They can have a plan for each year, for each project, etc. without the confusion of groups. Groups and plans should not be depended to each other.

      • Anonymous commented  ·   ·  Flag as inappropriate

        This would be highly beneficial to our team collaboration and would enable us to track separate programs managed by the same group, without creating a whole separate ecosystem.

      • Eric Hattemer commented  ·   ·  Flag as inappropriate

        I agree that the main problem is that you can create multiple plans in Teams, but when you click on them they show you the Team name, if you try to rename that plan, you rename the Team, and if you go out to the Planner Hub, you can't see the plan you created. This isn't so much a feature request as it is super buggy. Things get even worse when you try to copy between plans using Flow.

      • Saif Boras commented  ·   ·  Flag as inappropriate

        I think it's could be done by adding the ability to add multiple boards to one plane

      • Anonymous commented  ·   ·  Flag as inappropriate

        This would make it much easier for our team to work together. Right now we have multiple plans with multiple teams (in reality, we have one team that is working in on multiple projects). It would be useful for us to avoid having several sharepoint sites, document libraries, and one notebooks. It creates too much duplication and chaos.

      • A.C.Wagner commented  ·   ·  Flag as inappropriate

        We would heavily Need this Feature that this different behaviour of planners coming from a Group initially and a Team would vanish. It is so hard to explain it to end-users, causes Problems and misunderstandings and is not the best design. We have a rollout with 140000+ users in a few month and would appreciate this restricted Software design to be corrected.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Dear Microsoft

        I want Teams to take off, I really do, but the 1:1 relationship between Plans, Groups, and Teams is extremely clunky and simply does not work. If multiple clients are commenting on this feedback thread for almost 2 years now, I'd like to think it would get more attention than just "Thinking about it."

        If I am in the Corporate IT department, that should be one "Team" that I join.

        Our Team works on multiple projects, each project with its own set of tasks, which should be their own "Plan." This way I can just create a "channel" for every new project we're working on and it would have its own Conversations tab, Files tab, Planner tab, and even OneNote tab.

        If you make that happen in my opinion that will make Teams an actual Leader in the group collaboration space.

        At the moment it just feels like you have all the right pieces but didn't assemble it properly.

      • Brian Critchlow commented  ·   ·  Flag as inappropriate

        We strictly regulate who can create new groups, since its an administration nightmare. For now we have disabled Planner organization wide until we can enforce that no end user can create a new group, only plans within existing groups.

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