Feedback by UserVoice

How can we improve Planner?

Instead of 1 to 1, allow Groups to have many Plans

Right now, groups have a 1 to 1 relationship (1 Group = 1 Plan), would be nice for a single group to have multiple plans

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    We’ll send you updates on this idea

    Brent Ellis shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
    Partially complete  ·  AdminPlanner Team (Admin, Planner) responded  · 

    Thank you for your feedback!

    As an update, this feature is still in the works. However, we now allow users to create multiple plans within a Team in Microsoft Teams. You can access all your plans from Teams within the Planner web app. On the Planner hub, you’ll see plans from Teams included within the Recent plans and All plans sections, as well as their associated team and channel information.

    Here’s a post with more information: https://techcommunity.microsoft.com/t5/Planner-Blog/Access-Plans-from-Microsoft-Teams-in-Planner-apps/ba-p/159141

    We are continuing work to alleviate this pain point, and appreciate your comments and patience!

    Cheers,
    The Planner Team

    96 comments

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      • Fabrice Romelard [MVP] commented  ·   ·  Flag as inappropriate

        Thanks
        The plan creation from Teams is not so logical, but anyway it's working well and we can retrieve the other plans after creation into planner web site :)

      • Pablo commented  ·   ·  Flag as inappropriate

        Hi, just seems that this improvement shouldn’t be that hard to do. Not sure why Planner was launched limiting one plan only for one group.

      • Spencer Stewart commented  ·   ·  Flag as inappropriate

        Please make this feature available for organizations whose users are not licensed for Teams. We are waiting to push adoption of Planner until individual O365 groups can have multiple plans.

      • Kasper Nielse commented  ·   ·  Flag as inappropriate

        Much appreciated. But now the biggest problem is that all attachments are put into the root folder of the Office 365 group. This is getting totally unmanageable with so many plans for a single group.

      • Charles Roddie commented  ·   ·  Flag as inappropriate

        I don't understand the Admin comment about "plans from Teams". Are these different or identical to plans not from Teams? Are these associated with a Teams channel? This suggests an architectural problem: groups are something universal to O365, but subgroups called "channels" are tied to one O365 app only.

      • Edua commented  ·   ·  Flag as inappropriate

        I like how the governance is starting to centralise from Teams rather than driven from each of the apps. Is there availability in central admin to force users only to provision further Plans, OneNotes, SharePoint sites, O365 groups via Teams? It would lead to tidy O365 groups governance, and would allow for a focused rollout strategy. The fact that users can provision via these apps creates silos and it becomes a maze for them to find their content.

      • WebSolprov commented  ·   ·  Flag as inappropriate

        This is a definite must, as otherwise its so difficult to manage access to Planner unless you can add groups instead of individual members. This functionality exists elsewhere; stop trying to reinvent the wheel every time. You should have based this off of a Sharepoint derivative platform as a base framework then all of these ideas would already exist.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Hi Planner Team...so, you started thinking about this in May 2016...I can't find instructions for grouping plans (folders?) so where is your thinking on this these days?

      • Secure Perimeter commented  ·   ·  Flag as inappropriate

        This feature looks to be partially complete as per

        https://techcommunity.microsoft.com/t5/Planner-Blog/Access-Plans-from-Microsoft-Teams-in-Planner-apps/ba-p/159141

        I confirmed, Plans I created inside the Teams client now show up as their own Plans in the Planner web app with visual indications they are part of an existing Team/Office 365 Group.

        However, creating a new plan in the Planner web app still creates a new Office 365 Group. To complete this feature, creating a new Plan should allow us to specify if the new plan should be part of an existing Office 365 group, similarly to how Teams asks us whether or not we want to create a new Office 365 group or join an existing one.

      • Chaz Weber commented  ·   ·  Flag as inappropriate

        Any update on this? Acknowledgement was provided 2 years ago. This would be great for teams that have several bits of small projects to track. Larger projects, I agree, should have separate groups.

      • Anonymous commented  ·   ·  Flag as inappropriate

        How our dept handled this....

        First, we created our Department Group.
        Next, we created multiple teams working on various projects. Rather than creating a new "Plan" for these teams, we selected "Existing plan". That way, all plans/tasks show up in our main group's planner.

      • Marek Dąbrowski commented  ·   ·  Flag as inappropriate

        Right Now There are options:
        1. Creating new Plan in o365 what is equal to creating group in Sharepoint by o365.
        2. Creating group in o365 can have added they one own Planner Plan.
        3. Creating more Plans are able only by Tabs in Microsoft Team (but they are not display at list in o365 planner and also are same visibile privilage as group)

        What i expect:
        1. Be nice to have possibility to do a own plan (that not related to any group, or tab in teams)
        a) should be visibile in user planner app at Microsoft Teams as a tab.
        b) or connect it somehow with Microsoft To-Do (Tasks) and goes to M$ To-Do team to add it inside Microsoft Teams.

        2. More Plans for o365 groups (not only inside of Microsoft Teams as tabs)
        - all Teams plan tab can be visible or option to add in o365 Planner
        - option to create more then one plan tab for group in o365 Planner (with option to add it do tab in M$ Teams)

      • Niek commented  ·   ·  Flag as inappropriate

        Still miss the option to "switch" between the 2 "Plans" within 1 group. (yes i created 2 plans in 1 group) via Teams!

        Via Teams you can switch (via the Apps --> Planner) and then the "all plans" tab.
        But in Planner itself you can't switch. Same for the IOS Planner app.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Hello Microsoft, where are you?
        I just found this topic after 2 days messing with planner (i was like, it has to work this way, right, RIGHT?) only to find out, that this absolut basic feature isn't implemented...
        Can this be moved from "thinking about it" to "in development"?

      • Anonymous commented  ·   ·  Flag as inappropriate

        I believe this is a very crucial function and I am puzzled to see that it has been almost 2 years and you are still thinking about it. If you are hoping for wider use of the Planner app then a more aggressive schedule with your enhancements should take place. The Planner app has a lot of potential.

        Currently, every time you create a new plan it creates an new group and as result a new workspace in power bi, making it a really confusing for all the users who are start seeing multiple empty workspaces. It is a really poor design. Having the ability to create multiple plans within the same group will allow people to create groups based on the their team or a team that will be working on particular areas and then create as many plans as they need. They can have a plan for each year, for each project, etc. without the confusion of groups. Groups and plans should not be depended to each other.

      • Anonymous commented  ·   ·  Flag as inappropriate

        This would be highly beneficial to our team collaboration and would enable us to track separate programs managed by the same group, without creating a whole separate ecosystem.

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