Integration with outlook tasks
New tasks created in Planner should also be seen in outlook
Hello! We wanted to provide an update to our status below. As we announced in our previous status update, our initial integration with To Do was our first step in a journey of bringing all your Microsoft Task Management services closer together, including Outlook and Planner. Through To Do, you can see your Planner tasks within Outlook on the Web.
However, the continuing feedback on this post makes it clear that there is a desire for more work to be done to improve this experience. We want to make sure this feedback and votes aren’t getting lost by being added to this existing post.
Instead, we’d like to make sure you have a forum to express these continuing pain points / desires, and a way to vote for which ones you’d like us to work on first (and how we should prioritize those asks against the many other great asks we get from users like you).
To that end, we’ve created the following UserVoice items to track some of the feedback we are continuing to see in this post — please vote for the ones that matter the most to you, and add new items to track anything else!
*You want to be able to create Planner tasks from within Outlook: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/41039506-create-planner-tasks-within-outlook
*Using To Do as a bridge doesn’t work for all scenarios, such as users who don’t sign up for or use To Do: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/41039569-planner-tasks-can-be-seen-in-outlook-without-using
*Planner tasks in Outlook / To Do need more functionality: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/41039605-planner-tasks-in-outlook-to-do-need-to-be-more-e
-The Planner Team
We’ve just released our integration with To-Do as a first step towards a larger task coherence initiative.
Why To-Do and not Outlook tasks?
We are integrating with To-Do because Outlook tasks is being replaced with the To-Do app. This experience has already shipped for Outlook Web users, and the To-Do team is working on bringing this to Outlook Desktop apps as well.
Today, you can view and edit Planner tasks you’ve been assigned in To-Do’s new Assigned to me list. This is available on to-do.office.com and To-Do’s Windows, Android, and iOS apps.
Here are more details on this integration: https://techcommunity.microsoft.com/t5/Planner-Blog/Planner-and-To-Do-integration-bringing-you-a-more-cohesive-task/ba-p/553485
Our work in this area is not done, and we’re relying on you to help us decide what’s next! This thread has grown to encompass a lot of different ideas and pain points, so we’d love to break it out to help us prioritize and dive deeper into user scenarios.
One of these ideas is a “Convert to Planner task” button for emails. Vote and join the conversation here: https://planner.uservoice.com/forums/330525/suggestions/15943510
Thank you so much for your patience and thoughtful feedback, please keep the suggestions coming!
The Planner Team
695 commentsComments are closed
Jamie Bedford commented
Will To-Do become available for GCC clients as well when Outlook Tasks on web are replaced with To-Do?
Update on this please. Currently trying to manage all of these apps, Planner, Teams, Outlook is VERY messy and not productive at all.
Simply have planner tasks land within tasks on outlook with the start and due dates with the description and check list would be great. Marking in progress or complete within Outlook Tasks to then sync back to planner.
@planner team / ADMIN : when will we see a Microsoft 365 roadmap ID for this?
To quote somebody else - . Planner Team, this topic is about Planner, not "To-Do". So, what about Planner integration please?
seriously, a pimpled teenager would achieve more in 3 years than MS giant...and probably they did by releasing all those great task management tools that you guys can only buy later on. Own products development well simply is not your strong suit anymore. Outlook tasks are as old as Outook, never updated. Now people scream in your face - change it! and what you do? release another useless app - To-Do which is mimicking wunderlist (that you bought already).
so another time i s cream to you on behalf of others:
WE WANT TO MANAGE TASKS AND PLAN IN OUTLOOK, WHERE WE WORK. NOT ON SEPARATE PLATFORM NOR APP. INSIDE OUTLOOK. ON THE RIGHT COLUMN WHERE TASKS ARE. WE WANT TO MARK AND CONVERT EMAILS INTO TASKS....
come on! anyone out there in MS work on Outlook/Planner or you use Asana/Wrike to manage your workflow?
You guys are just taking a joke here. this is hard truth!
any update ?!
come on !!
in development since 2016.... :-OOOOO
Hubert GRANDJEAN commented
I'm really exited by the possibility to follow all the tasks in Outlook. the best will to have an overview for the different projects and users.
I think this is a great idea! Moving this to a central application that we know all users use at some point in there day makes perfect sense! At the moment, it relies on people checking planner (whether that be through Teams or another channel). Emails are easily missed whereas tasks stand out more - especially where you have educated users to have the To-Do bar set up with Outlook tasks displayed!
It would be great to have this feature asap. Many thanks.
I am very confused on the described integration with todo.
Everyone is using Outlook already and the question if planner can be integrated with outlook is one key question that came up when we discussed if we want to use planner instead of our current solution.
I am worried that the integration of planner through todo into outlook won't be user friendly and might obstruct using planner in such a way in bigger IT controlled organizations.
Two connections would cover most of my task management:
Outlook - Planner (or whatever program Microsoft decides to go forward with), for does task via mail
OneNote - Planner, the ability to assign tasks from our Minutes in OneNote is severely lacking
Again, core functionality missing. And now, "pivoting" away from it. My users only bought into this because of all the "planned" features, and they all seem to be disappearing.
Making/Inviting Outlook Calendar meetings directly out of a Planner task would be amazing!
Adding to this not only a due date, also a due time would be needed.
It would be nice to have an intergration of Outlook task with Planner .. i.e to create a task in Planner bucket when a new task is added and assigned to a colleague
Alexander Gagarin commented
Hmmm... Planner Team, this topic is about Planner, not "To-Do". So, what about Planner integration?
To Do links to outlook!
Could you pivot back to Outlook?
We receive a lot of our tasks via email. ToDo doesn't make sense
Joar Fransson commented
Hi, great to hear that you're bringing ToDO into the mix - I found ToDo interesting but pretty useless (sorry) without being integrated to other tools.
However - for many, emails (in Outlook) are a major source of "tasks". Being able to send over an email into Planner rather than using the rather clunky and old task list in Outlook would be a major benefit, as I believe many have said before as well.
I will say howver that it is highly apprecaited that you provide feedback on what your working adn what's coming - thanks!
Axel Simonsson commented
Tip: search for "How To Create Outlook Task from Planner Task in Microsoft Flow" on youtube, there is a guide to do this with Microsoft Flow. I am using it currently and it works prefectly!
Joost van der Linden commented
Is there some kind of an 'ETA' for this feature? Since this is really is a desired feature for our customer.