Integration with outlook tasks
New tasks created in Planner should also be seen in outlook
Hello! We wanted to provide an update to our status below. As we announced in our previous status update, our initial integration with To Do was our first step in a journey of bringing all your Microsoft Task Management services closer together, including Outlook and Planner. Through To Do, you can see your Planner tasks within Outlook on the Web.
However, the continuing feedback on this post makes it clear that there is a desire for more work to be done to improve this experience. We want to make sure this feedback and votes aren’t getting lost by being added to this existing post.
Instead, we’d like to make sure you have a forum to express these continuing pain points / desires, and a way to vote for which ones you’d like us to work on first (and how we should prioritize those asks against the many other great asks we get from users like you).
To that end, we’ve created the following UserVoice items to track some of the feedback we are continuing to see in this post — please vote for the ones that matter the most to you, and add new items to track anything else!
*You want to be able to create Planner tasks from within Outlook: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/41039506-create-planner-tasks-within-outlook
*Using To Do as a bridge doesn’t work for all scenarios, such as users who don’t sign up for or use To Do: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/41039569-planner-tasks-can-be-seen-in-outlook-without-using
*Planner tasks in Outlook / To Do need more functionality: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/41039605-planner-tasks-in-outlook-to-do-need-to-be-more-e
-The Planner Team
We’ve just released our integration with To-Do as a first step towards a larger task coherence initiative.
Why To-Do and not Outlook tasks?
We are integrating with To-Do because Outlook tasks is being replaced with the To-Do app. This experience has already shipped for Outlook Web users, and the To-Do team is working on bringing this to Outlook Desktop apps as well.
Today, you can view and edit Planner tasks you’ve been assigned in To-Do’s new Assigned to me list. This is available on to-do.office.com and To-Do’s Windows, Android, and iOS apps.
Here are more details on this integration: https://techcommunity.microsoft.com/t5/Planner-Blog/Planner-and-To-Do-integration-bringing-you-a-more-cohesive-task/ba-p/553485
Our work in this area is not done, and we’re relying on you to help us decide what’s next! This thread has grown to encompass a lot of different ideas and pain points, so we’d love to break it out to help us prioritize and dive deeper into user scenarios.
One of these ideas is a “Convert to Planner task” button for emails. Vote and join the conversation here: https://planner.uservoice.com/forums/330525/suggestions/15943510
Thank you so much for your patience and thoughtful feedback, please keep the suggestions coming!
The Planner Team
695 commentsComments are closed
Geoff Fane commented
Just be careful when you label the "card"/post-it style object as a "task", the current object has many possible uses. Once you label it as a "task", even if that's its primary purpose, it will be very tough to alter down the track. If its an outlook task, that already starts to conflict with one of the other votes to have it also be assigned as a sub-task or to multiple users. The core design goal for Planner should remain true to it as an ultra simple task planner, not solve all the complexity or compete with other Microsoft PPM products (Project, TFS/VSTS, Wunderlist).
Tom Basham commented
Tom Basham commented
Agreed, I added a suggestion taking this further with a common model across all MS apps - a task should flow across Planner, Project, Groups, Tasks, Wunderlist, VSO, Dynamics... but also so should contacts for example.
I know there is a separate item here https://planner.uservoice.com/forums/330525-planner-preview-feedback-forum/suggestions/11363490-sync-with-wunderlist , but really all three of these should be integrated! Planner+Office 365 Tasks+Wunderlist is a no brainer.
Julian Knight commented
Totally agree. Crazy not to integrate the user interfaces when Outlook is almost certainly the most commonly used interface for the majority of business users.
Emails consume too much time and energy. As an email user I want to only view an email once and should be able to reply/forward to a person or Outlook Group/SharePoint Site, schedule a Planner task, and/or archive the email for future reference.
Javier T commented
Please, don't forget integration with flagged emails
Javier T commented
In addition to tasks, Planner should show manage flagged emails.
Yes, and the other way around. Task created in Planner should show up in Office 365 Tasks. This will allow the user to arrange the list of tasks in ways that are unavailable in Planner now. The task list can also be printed and will show up in the desktop version of Outlook and on the iPhone in Reminders.
Maybe it should not be all tasks that show up, but at least selected tasks or tasks assigned to the user.
I think must have this option
Greg Nelson commented
Safe to assume that Planner tasks will ultimately replace SharePoint Tasks as well?
Integration with Outlook Tasks could also solve the printing issues, because Tasks printing capabilities are fairly broad in Outlook desktop versions. List, memo, individual task, etc. printing abilities.
Dexter Roberson commented
It would be great to have the option to make tasks created in Office 365 Tasks available in Planner
Something I observed this morning. When you view the Planner Group in Outlook you are presented a Ribbon for Planner interactions. On of the Ribbon commands is to create a new task. When you do this, it goes to your default Outlook task list. I am not sure if this is the intended behavior. I thought I was adding a task to the Plan or maybe to the Task List associated with my login.
Also integration with OneNote Tasks and Wunderlist Tasks, but Outlook Task definitely first out of all of them.
Also the ability to add a task generated in Outlook to a Planner project or card