Integration with outlook tasks
New tasks created in Planner should also be seen in outlook
Jose Fernandez
shared this idea
Hello! We wanted to provide an update to our status below. As we announced in our previous status update, our initial integration with To Do was our first step in a journey of bringing all your Microsoft Task Management services closer together, including Outlook and Planner. Through To Do, you can see your Planner tasks within Outlook on the Web.
However, the continuing feedback on this post makes it clear that there is a desire for more work to be done to improve this experience. We want to make sure this feedback and votes aren’t getting lost by being added to this existing post.
Instead, we’d like to make sure you have a forum to express these continuing pain points / desires, and a way to vote for which ones you’d like us to work on first (and how we should prioritize those asks against the many other great asks we get from users like you).
To that end, we’ve created the following UserVoice items to track some of the feedback we are continuing to see in this post — please vote for the ones that matter the most to you, and add new items to track anything else!
*You want to be able to create Planner tasks from within Outlook: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/41039506-create-planner-tasks-within-outlook
*Using To Do as a bridge doesn’t work for all scenarios, such as users who don’t sign up for or use To Do: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/41039569-planner-tasks-can-be-seen-in-outlook-without-using
*Planner tasks in Outlook / To Do need more functionality: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/41039605-planner-tasks-in-outlook-to-do-need-to-be-more-e
-The Planner Team
Hello!
We’ve just released our integration with To-Do as a first step towards a larger task coherence initiative.
Why To-Do and not Outlook tasks?
We are integrating with To-Do because Outlook tasks is being replaced with the To-Do app. This experience has already shipped for Outlook Web users, and the To-Do team is working on bringing this to Outlook Desktop apps as well.
Today, you can view and edit Planner tasks you’ve been assigned in To-Do’s new Assigned to me list. This is available on to-do.office.com and To-Do’s Windows, Android, and iOS apps.
Here are more details on this integration: https://techcommunity.microsoft.com/t5/Planner-Blog/Planner-and-To-Do-integration-bringing-you-a-more-cohesive-task/ba-p/553485
Our work in this area is not done, and we’re relying on you to help us decide what’s next! This thread has grown to encompass a lot of different ideas and pain points, so we’d love to break it out to help us prioritize and dive deeper into user scenarios.
One of these ideas is a “Convert to Planner task” button for emails. Vote and join the conversation here: https://planner.uservoice.com/forums/330525/suggestions/15943510
Thank you so much for your patience and thoughtful feedback, please keep the suggestions coming!
Cheers,
The Planner Team
695 comments
Comments are closed-
Denis
commented
Yes! And please add the ability to set a reminder - this of course would also be needed in the mobile apps.
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Andreas Jahn
commented
A card/task in Planner should be considered a project activity, whereas the Outlook task can be understood as personal task (or subtask to the Planner task).
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Anonymous
commented
With tasks being intergrated with outlook tasks, i would like to suggest all assigned tasks with due dates should be linked to the group/plan calendar as well. it doesn't have to show up on everyones unless it is not assigned but to those who are assigned a task (and/or with a due date), being on the group calendar/assigned person's calendar might be helpful as well.
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Don C
commented
Absolutely! All tasks should be seen everywhere by default with the option to turn off tasks from other applications.
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Christian Pezzin
commented
Love this request! In Planner, the secion My Task only contains Planner tasks that are assigned to me. I would love to see here the stuff that I already have in Outlook and to manage them in one unique place.
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Daniel Niccoli
commented
Yes, yes and yes! Planner looks awesome, but I reserved towards having to open yet another tool, another software. If it could be integrated into Outlook, that would ultimately make (at least) my life much, much better!
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NBS
commented
This would be really handy if Tasks in Outlook could be sync'd to Planner Tasks. I like the usability of the Outlook Tasks functionality, but its lack of integration with other Microsoft tools is a point of frustration for me.
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Kate Neckers
commented
Yes, please make this update! I would start using Tasks for the first time in years.
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Brandon
commented
In outlook 2016, if you drag any email onto the task icon, it will automatically open the task form so you can create a related task (and include the email as an attachment). It would be great if this worked w/ tasks in planner too.
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Chris Wylie
commented
Agreed this is a must have! Also a way to add a planner task from Outlook would be ideal.
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Anonymous
commented
Agreed
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Michiel van den Broek
commented
Would also like to see my Planner tasks between my other (Outlook or OneNote) tasks, so I can use Outlook as a dashboard of to do's and calendar. Maybe also offline sync, so I can see it even when I don't have a internet connection?
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Emily Gallichan
commented
I agree. I'd like to convert emails into Planner tasks.
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António Soares
commented
Yes I do Agree.
Since the My Tasks view of Office 365 went off we are trying to figure out on how to reinvent that same function.
We relied on that view to capture all tasks from sites into a grouped by site task view to help organize a day Work.
We've created some lists to manage tasks hierarchicaly and to notified the user of new tasks -
Robbin
commented
It's very confusing for our end-users (and me too) if we have tasks in Office 365, Planner, Sharepoint, One-Note and Outlook. They should be brought down to fewer or/and integrate at some level (no need for all task functionality to sync, most places you just wish to view).
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Arlo Gilbert commented
And vice versa! A seamless two way integration of a task in Outlook and a task in planner would be great. For now having to use e-mail notifications to remember to do something feels clunky and honestly makes it exactly the same as Asana. We want to leave Asana.
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Matt Holmes
commented
Outlook and Outlook online integration would be great. Today I received an e-mail that I want to use to create a task. I'd like it to be a task in one of my Planner Groups, in a particular bucket. Adding this functionality would be great!
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Matt Holmes
commented
Outlook and Outlook online integration would be great. Today I received an e-mail that I want to use to create a task. I'd like it to be a task in one of my Planner Groups, in a particular bucket. Adding this functionality would be great!
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John Edwards
commented
This would actually be a big game changer for this solution compared to most of the other todo solutions out there.
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Pleun Rijkers
commented
Flag eMails in Outlook to show up in a plan would really make it very useable