Integration with outlook tasks

New tasks created in Planner should also be seen in outlook

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Jose Fernandez shared this idea · Dec 10, 2015 · Flag idea as inappropriate… · Admin →

Completed ·

AdminPlanner Team (Product Manager, Planner) responded · May 9, 2019

Hello!

We’ve just released our integration with To-Do as a first step towards a larger task coherence initiative.

Why To-Do and not Outlook tasks?
We are integrating with To-Do because Outlook tasks is being replaced with the To-Do app. This experience has already shipped for Outlook Web users, and the To-Do team is working on bringing this to Outlook Desktop apps as well.

Today, you can view and edit Planner tasks you’ve been assigned in To-Do’s new Assigned to me list. This is available on to-do.office.com and To-Do’s Windows, Android, and iOS apps.

Here are more details on this integration: https://techcommunity.microsoft.com/t5/Planner-Blog/Planner-and-To-Do-integration-bringing-you-a-more-cohesive-task/ba-p/553485

Our work in this area is not done, and we’re relying on you to help us decide what’s next! This thread has grown to encompass a lot of different ideas and pain points, so we’d love to break it out to help us prioritize and dive deeper into user scenarios.

One of these ideas is a “Convert to Planner task” button for emails. Vote and join the conversation here: https://planner.uservoice.com/forums/330525/suggestions/15943510

Thank you so much for your patience and thoughtful feedback, please keep the suggestions coming!

Cheers,
The Planner Team

Show previous admin responses (9)

In development ·

AdminPlanner Team (Product Manager, Planner) responded · Apr 2, 2019

Hello!

As an update, we are nearing completion for our integration with To-Do. We are very eager to deliver this integration as a first step towards our task coherence vision with To-Do and hope to finish rolling out this integration by end of May 2019.

A common question we receive here is: why are you integrating with To-Do? what about Outlook tasks?

We are integrating with To-Do because Outlook tasks is being replaced with the To-Do app. This experience has already shipped for Outlook Web users, and the To-Do team is working on bringing this to Outlook Desktop apps as well.

With this integration, Planner users will be able to view and edit tasks that have been assigned to them from within To-Do.

We will update this thread as soon as we’re rolling out this feature!

Thank you again for your feedback and patience.

-The Planner Team

In development ·

AdminPlanner Team (Product Manager, Planner) responded · Feb 26, 2019

Hello!

Thank you for your feedback and patience on this subject. As an update, our integration with To-Do is in development and we are hoping to wrap up the first version of our integration shortly. We are very eager to deliver this!

We also want to clarify confusion on why we’re integrating with To-Do rather than Outlook. Because Outlook Tasks on the web is being replaced with the To-Do web experience (100% consumer, and targeted release in March), this will be available to all Outlook Web users in addition to To-Do users. So, we’re integrating with To-Do because Outlook tasks will be To-Do tasks.

Cheers,
The Planner Team

In development ·

AdminPlanner Team (Product Manager, Planner) responded · Dec 18, 2018

Hello!

Thank you for your feedback on this subject. As an update, our integration with To-Do is still in development. We’ve made great progress towards this, and are excited to work with To-Do towards a more cohesive task ecosystem.

In parallel, To-Do is working on it’s integration with Outlook to become a hub for all your personal tasks.

Please comment with any additional feedback or guidance you’d like us to hear!

Cheers,
The Planner Team

In development ·

AdminPlanner Team (Product Manager, Planner) responded · Nov 2, 2018

Hello and thank you for your feedback!

Here’s out latest update:

We’ve pivoted our work here to focus on our integration with ToDo, rather than an Outlook Add-in. We believe our partnership here will make the end-to-end task experience more cohesive and accessible for our users across different platforms.

One of our biggest points of feedback is that task management tools within O365 should work together seamlessly. We’ve already begun building the foundation for this, as this is a top priority for us.

Thank you again for your support and feedback – we’re working hard on this ask and will have another update soon!

Cheers,
The Planner Team

In development ·

AdminPlanner Team (Product Manager, Planner) responded · Jun 6, 2018

We’re in the process of developing a Planner add-in for Outlook. From the add-in users will be able to create tasks for Planner without having to leave their inbox.

We appreciate your feedback and patience and look forward to this first step in our larger plans for integration with Outlook!

Scheduled ·

AdminPlanner Team (Product Manager, Planner) responded · May 14, 2018

We’re in the process of finalizing designs for a Planner add-in for Outlook. From the add-in users will be able to create tasks for Planner without having to leave their inbox. We appreciate your feedback and patience and look forward to this first step in what we soon hope to be a greater integration with Outlook!

Thinking about it ·

AdminPlanner Team (Product Manager, Planner) responded · Mar 23, 2018

Thanks for your feedback and patience. We’re still thinking about how Planner and Outlook tasks can live in the same ecosystem, and continuing conversations around this. We will provide another update as soon as we have something to share!

Cheers,
The Planner Team

Thinking about it ·

AdminPlanner Team (Product Manager, Planner) responded · Nov 30, 2017

As an update, we’re continuing to explore how Planner and Outlook tasks can live in the same ecosystem. We will provide another update as soon as we have a set plan to share!

Thanks!

-The Planner Team

Thinking about it ·

AdminPlanner Team (Product Manager, Planner) responded · Jun 9, 2016

We’re currently exploring both near term and long term designs for this area.

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Kathy Casey commented · June 10, 2019 4:39 AM · Flag as inappropriate

Why do we need another app? We have to add the tasks to Planner and then use To Do? What's the point? Why not just use Planner and the "My Tasks" view?
Alison Campbell commented · May 15, 2019 2:21 PM · Flag as inappropriate

Can you provide more details about when the Outlook Tasks app will be fully replaced by To-Do for the Outlook desktop clients? From a change management perspective, it's nice to be able to let our end users know ahead of time when something like this changes and I haven't seen any news/announcements about this change from Microsoft yet.
Michal commented · May 12, 2019 8:32 AM · Flag as inappropriate

Planner tasks in To-Do need also:
- filtering
- sorting
Michal commented · May 12, 2019 2:31 AM · Flag as inappropriate

New update is great but there are still few things missing:
- copying tasks between assigned from planner (new tab) to another task list
- view assigned to-do tasks (from planner) in task view in outlook
- if above is not possible maybe a planner add-in for outlook is a good option
Anonymous commented · May 10, 2019 2:25 AM · Flag as inappropriate

Utterly pointless until you have multiple accounts supported in To Do with a combined view in Desktop, IOS and other apps
Anonymous commented · May 10, 2019 2:25 AM · Flag as inappropriate

Fantastic, thank you for this, so far so good. I will be adding feedback through the feedback forum.

For those not seeing the 'Assigned to Me' or 'Planned' options, you must switch them on in settings.
Anonymous commented · May 10, 2019 2:12 AM · Flag as inappropriate

I've had an issue with the "assigned to me" tab disappearing from the desktop app.

It did show up, but the first time I completed all items, it disappeared... never to return.

I do have the Auto-hide empty smart lists option on... but toggling this does nothing. I've also tried signing out and back in.

Removing "Assigned to me" and readding using the web interface also does nothing

I can see "Assigned to me" on the web interface (to-do.office.com) and I can manipulate tasks from there, but no planner tasks show up in the app (even when added to my day!)
Anonymous commented · May 10, 2019 2:04 AM · Flag as inappropriate

this is great. Thanks!!
Anonymous commented · May 9, 2019 11:11 PM · Flag as inappropriate

Thank you!
I will follow this integration with great interest.
Hayden commented · May 9, 2019 10:45 PM · Flag as inappropriate

Very upset by the comment about replacing Outlook Tasks. This integration of the task function is very important to workflow within my business, and I don't believe that To-Do will be able to support the features which has made Outlook Tasks so vital within my organisation.
Anonymous commented · May 9, 2019 10:37 PM · Flag as inappropriate

Need to make more features to the integration:
- Lack sorting, should be able to sort on boards / list or due date atleast
- Lack the ability mark a planner task as important
anggiar commented · May 9, 2019 7:26 PM · Flag as inappropriate

4 Years. It finally ends.
Anonymous commented · May 9, 2019 3:27 PM · Flag as inappropriate

Awesome work thanks team
Emiliano Magliocca commented · May 9, 2019 11:26 AM · Flag as inappropriate

Good job, but to make it perfect would be to extend planner also to personal account users, many of todo user are non business
Anonymous commented · May 9, 2019 10:42 AM · Flag as inappropriate

This has made my day. Thanks. Keep up the good work. Hopefully this will be the start of something great
Jerker commented · May 9, 2019 10:16 AM · Flag as inappropriate

If this function is to be used effectively we need to be able to categorize or move the planner-tasks to different lists.
Also we need to be able to choose if the planner-task is to be completed in planner when completed in to-do. Teams who work with planner are often used to report on the tasks in a meeting. Therefore it would be great if it could be marked as completed somehow but not "dragged" to done in Planner...
MilanM commented · May 9, 2019 10:15 AM · Flag as inappropriate

Thank you for the great news.
Please also integrate OneNote with To-Do or Planner, as with OneNote 2016 along with Outlook tasks now. This is very useful
Eric commented · May 9, 2019 10:05 AM · Flag as inappropriate

Hallelujah! This is awesome and will definitely help with keeping things streamlined. Thank you so much! Will definitely go through this and compile some feedback, as I have have been waiting for this feature since I started with Planner.
R Shea commented · May 9, 2019 9:56 AM · Flag as inappropriate

Thank You!
Harvey commented · May 9, 2019 9:56 AM · Flag as inappropriate

Hi.. this is good many thanks.. I'm interested in the road map for the further integration and I assume retiring of "tasks" within Outlook. I use tasks etc at home (via Office 365 home subscription) integrated with Outlook & categories etc (as per your old time management system demo'd by your video "How Harry got Organised") I think To Do will pretty much replace features like for like but would be even better if Planner was available as part of the O365 home suite and not just enterprise so that basic KanBanning could be done too .. I have to use Trello at the moment, but would prefer seamless integration that Planner offers.. its just not an option with the home version of Office 365.
Happy to be contacted direct if that would help