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Integration with outlook tasks

New tasks created in Planner should also be seen in outlook

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Jose Fernandez shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
Completed  ·  AdminPlanner Team (Product Manager, Planner) responded  · 

Hello! We wanted to provide an update to our status below. As we announced in our previous status update, our initial integration with To Do was our first step in a journey of bringing all your Microsoft Task Management services closer together, including Outlook and Planner. Through To Do, you can see your Planner tasks within Outlook on the Web.

However, the continuing feedback on this post makes it clear that there is a desire for more work to be done to improve this experience. We want to make sure this feedback and votes aren’t getting lost by being added to this existing post.

Instead, we’d like to make sure you have a forum to express these continuing pain points / desires, and a way to vote for which ones you’d like us to work on first (and how we should prioritize those asks against the many other great asks we get from users like you).

To that end, we’ve created the following UserVoice items to track some of the feedback we are continuing to see in this post — please vote for the ones that matter the most to you, and add new items to track anything else!
*You want to be able to create Planner tasks from within Outlook: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/41039506-create-planner-tasks-within-outlook
*Using To Do as a bridge doesn’t work for all scenarios, such as users who don’t sign up for or use To Do: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/41039569-planner-tasks-can-be-seen-in-outlook-without-using
*Planner tasks in Outlook / To Do need more functionality: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/41039605-planner-tasks-in-outlook-to-do-need-to-be-more-e

-The Planner Team

Hello!

We’ve just released our integration with To-Do as a first step towards a larger task coherence initiative.

Why To-Do and not Outlook tasks?
We are integrating with To-Do because Outlook tasks is being replaced with the To-Do app. This experience has already shipped for Outlook Web users, and the To-Do team is working on bringing this to Outlook Desktop apps as well.

Today, you can view and edit Planner tasks you’ve been assigned in To-Do’s new Assigned to me list. This is available on to-do.office.com and To-Do’s Windows, Android, and iOS apps.

Here are more details on this integration: https://techcommunity.microsoft.com/t5/Planner-Blog/Planner-and-To-Do-integration-bringing-you-a-more-cohesive-task/ba-p/553485

Our work in this area is not done, and we’re relying on you to help us decide what’s next! This thread has grown to encompass a lot of different ideas and pain points, so we’d love to break it out to help us prioritize and dive deeper into user scenarios.

One of these ideas is a “Convert to Planner task” button for emails. Vote and join the conversation here: https://planner.uservoice.com/forums/330525/suggestions/15943510

Thank you so much for your patience and thoughtful feedback, please keep the suggestions coming!

Cheers,
The Planner Team

Show previous admin responses (9)

695 comments

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  • Justin Cobler commented  ·   ·  Flag as inappropriate

    I have written steps about the integration of planner with Outlook:
    1. When a user decides to connect Planner to Outlook, they go to the My Tasks view in Planner and click the ellipsis menu to reveal the choice to Add “My Tasks” to Outlook calendar.
    2. Click the button and then select Publish. The planner generates an iCalendar link. Now click Add to Outlook.

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  • Ali commented  ·   ·  Flag as inappropriate

    Thanks For Topic
    This would eliminate the need to manually create those entries for each and every task for their due dates and eliminate the need for them to try and manage a ton of different calendar subsciptions.
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  • Robert Hudson commented  ·   ·  Flag as inappropriate

    I would like to see the tasks integrated with Outlook Calendar when assigned a due date.
    This would be much easier to implement than using To-Do as all our users already use Outlook on a daily basis.
    My goal with this is to remind users of a task in the case that they have forgotten. If they have forgotten the task, they have probably also forgotten to check To-Do, but with Outlook they will receive a notification which would be helpful.

    They are also much more likely to check their Outlook calendar, or even Teams calendar, than To-Do. Since Teams syncs with Outlook, that wouldn't be an issue.

  • Alex commented  ·   ·  Flag as inappropriate

    First of all. Thanks for all the amazing work the Planner team has been doing on continuing to upgrade their product. I agree with an earlier post though. It would be amazing to have the Outlook integration not rely on scores of individual ical subscriptions. Additionally, I would prefer to manage this using groups. If the plan is nested under a group, just enable the group calendar in Outlook to see ALL the plans from that group. That way, by adding members to a group I've already activated their involvement in all associated nested plans.

  • Michael Moor commented  ·   ·  Flag as inappropriate

    If possible, please may you create a dashboard which places the assigned action owners along the y-axis on the left hand side of the screen, and then along the x-axis, at the top of the board, week 1, week 2 and week 3 tasks. In this way, planner can be used as a "daily stand up meeting tool", allowing participants to drag their actions (using a Microsoft surface hub) from one week to the next, or indeed to close their actions. This would be a HUGE improvement, and would be rolled across a large portion of the Stryker organisation.

  • Anonymous commented  ·   ·  Flag as inappropriate

    What about organizations that do not use Exchange Online?? To-Do is not an interim solution.

  • Will Soniat commented  ·   ·  Flag as inappropriate

    viewing the tasks in Outlook cal is nice, but ideally the task would be readable/writable from both Planner and Outlook (ie - changes in one update the other).

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  • ChrisR commented  ·   ·  Flag as inappropriate

    We have Many projects that get assigned to multiple engineers. A lot of those engineers may be involved in 30 different projects at a time in some form or another. I do not need them to access subscription based calendars for their tasks as much as I need to be able to assign those tasks directly to their primary calendar from planner. This would eliminate the need to manually create those entries for each and every task for their due dates and eliminate the need for them to try and manage a ton of different calendar subsciptions.

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