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Integration with outlook tasks

New tasks created in Planner should also be seen in outlook

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Jose Fernandez shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
Completed  ·  AdminPlanner Team (Product Manager, Planner) responded  · 

Hello!

We’ve just released our integration with To-Do as a first step towards a larger task coherence initiative.

Why To-Do and not Outlook tasks?
We are integrating with To-Do because Outlook tasks is being replaced with the To-Do app. This experience has already shipped for Outlook Web users, and the To-Do team is working on bringing this to Outlook Desktop apps as well.

Today, you can view and edit Planner tasks you’ve been assigned in To-Do’s new Assigned to me list. This is available on to-do.office.com and To-Do’s Windows, Android, and iOS apps.

Here are more details on this integration: https://techcommunity.microsoft.com/t5/Planner-Blog/Planner-and-To-Do-integration-bringing-you-a-more-cohesive-task/ba-p/553485

Our work in this area is not done, and we’re relying on you to help us decide what’s next! This thread has grown to encompass a lot of different ideas and pain points, so we’d love to break it out to help us prioritize and dive deeper into user scenarios.

One of these ideas is a “Convert to Planner task” button for emails. Vote and join the conversation here: https://planner.uservoice.com/forums/330525/suggestions/15943510

Thank you so much for your patience and thoughtful feedback, please keep the suggestions coming!

Cheers,
The Planner Team

Show previous admin responses (9)

677 comments

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  • ChrisR commented  ·   ·  Flag as inappropriate

    We have Many projects that get assigned to multiple engineers. A lot of those engineers may be involved in 30 different projects at a time in some form or another. I do not need them to access subscription based calendars for their tasks as much as I need to be able to assign those tasks directly to their primary calendar from planner. This would eliminate the need to manually create those entries for each and every task for their due dates and eliminate the need for them to try and manage a ton of different calendar subsciptions.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Not easy to move tasks from Outlook "tasks/to-do" into Planner tasks especially when trying to integrate with Teams channels. Some type of convert/assign to Planner would be fantastic.

  • Emre Erdogan commented  ·   ·  Flag as inappropriate

    Well I use outlook desktop. Current task system is a mess. Planner tasks sometimes show, sometimes don't. Outlook desktop is a very outdated program.

  • Andrew Sheaffer commented  ·   ·  Flag as inappropriate

    So this idea has been marked as complete when in fact it is not in any way complete. The ask was to integrate Planner tasks with OUTLOOK, not with To-Do.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Unfortunately, it doesn't work for me. I see the corresponding menu item in the To-Do app, but I don't see any task. It just says: "Tasks assigned to you in To-Do or Planner will appear here". Within the app settings there is no list entry to enable or disable the integration of Planner in the Connections section.

  • Kirk Justus commented  ·   ·  Flag as inappropriate

    Keep in mind that any kind of "task planning" is only half of time management. If I cannot see my calendar appointments (Outlook) and all of my tasks (Outlook, Planner, To-Do) all in one place, it is a major fail. How do I easily know what is on my plate today if and if I have the bandwidth to accept new tasks if I have to keep checking 3 different systems that do not show my combined commitments?

  • Kathy Casey commented  ·   ·  Flag as inappropriate

    Why do we need another app? We have to add the tasks to Planner and then use To Do? What's the point? Why not just use Planner and the "My Tasks" view?

  • Alison Campbell commented  ·   ·  Flag as inappropriate

    Can you provide more details about when the Outlook Tasks app will be fully replaced by To-Do for the Outlook desktop clients? From a change management perspective, it's nice to be able to let our end users know ahead of time when something like this changes and I haven't seen any news/announcements about this change from Microsoft yet.

  • Michal commented  ·   ·  Flag as inappropriate

    New update is great but there are still few things missing:
    - copying tasks between assigned from planner (new tab) to another task list
    - view assigned to-do tasks (from planner) in task view in outlook
    - if above is not possible maybe a planner add-in for outlook is a good option

  • Anonymous commented  ·   ·  Flag as inappropriate

    Utterly pointless until you have multiple accounts supported in To Do with a combined view in Desktop, IOS and other apps

  • Anonymous commented  ·   ·  Flag as inappropriate

    Fantastic, thank you for this, so far so good. I will be adding feedback through the feedback forum.

    For those not seeing the 'Assigned to Me' or 'Planned' options, you must switch them on in settings.

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