Support for Subtasks or Checklists
I'd like to break up a single tasks into multiple sub items
We have completed the checklist feature as a solution for this.
Here is a related thread if you’d like to support or follow the suggestion for assigning checklist items: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/14924745-assign-checklist-item-to-specific-individuals
Checklists are not the same as sub-tasks.
Sub-tasks should have the same properties as tasks, like status, due date, and can be assigned to different people.
Andre Baumeier commented
The limit of 20 checklist options needs to go away.
Definitely a good idea, I have looked at the preview, is there a plan to be able to assign each task to user(s)?
When promoting a check-box (sub-task) to a task. Would like to cary the higher level task name with the sub-task appended.
Randy Mandel commented
This thread should be rolled into the Sub-Task thread with more votes.
Germain Metti commented
No limitation (or very large limit) on the number of checklist items please.
Please remove the limit of 20 checklist.
Shouldn't be a limit to the number of checklist items, or character limit.
Josh Moore commented
Checklists shouldn't have a character limit and also you should be able to have multiple checklists per card
Checklists are ok, but does not allow for an overview of progress of each item on the checklist. It would therefore be much more useful to have subtasks that individually can be marked as "not begun" "in process", "completed" and each subtask can be assigned to different people.
Jesse Davidson commented
Recommended approach for Checklists and subtasks: Users now have an ability to promote a checklist item to a task on the board. However, there is no link between the source card and the newly created card. Several options:
-Add a link to source card in the activity log of the new card
-change the checklist item on the source card to a hyperlink to the new card (bonus: mark checklist item complete when the new card is completed)
Jarrad Harries commented
Subtasks, subtasks, subtasks. With responsibility assignments and due dates. Totally understand that you don't want to compete with Project, but in the absence of this really fundamental functionality, the product is too crippled to be useful.
Patricio Hervas commented
Hi team. I would like to know if/when subtasks would be implemented. Thanks !!
Agree with all the comments on making the "checklists" like "subtasks" - give the ability to assign to someone - maybe someone different from the original plan - and assign a due date. Start dates would be nice, for me the ability to assign someone to a checklist item and have a due date is crucial. Thank you!
Planner 365 user commented
• Can you provide a timeline please?
Please remember that we are active users (Project Managers) busy with a lot of planning's, so these requests are more and more urgent. Sorry to say but is too bad Microsoft in a way 'stripped' MS Project to Planner and left this Planner tool without all these so needed basic functions! Take this into account please! Otherwise what's the use of Planner? Many thanks!
JP Flanegan commented
So this is my suggestion for how this could work from a functional point of view.
Currently there are checklists which are great but seem to be limited to 20 which I feel needs to be increased greatly.
Have the option of promoting a checklist item to a sub-task.
This can be done with a button similar to the promote to task button but instead of the checklist item disappearing and a task being created in the bucket, it places a button to open the subtask next to the checklist item and also opens a subtasks for immediate editing since that is what a person would want to do if they are promoting the item.
Viewing in the main bucket.
By default the main view doesn't show these subtasks but next to the complete checkmark button have another button to expand and collapse, once clicked to expand it changes to the collapse option. This will show all the subtasks but have them slightly indented to differentiate. This will be another way to get to those subtasks quicker.
Subtasks within subtasks.
If there are subtasks within subtasks, then have have a similar mechanism. In the main view if a subtask is expanded to view its subtasks then hide all the other subtasks on its level as well as the main task except for the one expanded then show all its subtasks. An indicator could be shown next to the expand/collapse button to show at what level of subtasks you are at, this will indicate that it is not the main task and actually a subtask.
Have an option of showing these subtasks in the main bucket or not but by default they don't show. This will keep the main view clear of information overload but have the option of easily drilling down. On these tasks there can also be a view parent task option so even if it is a task a few levels down the parent can be viewed easily.
Subtasks need all the functionality of a regular task. I don't want to loose any ability to detail out what needs to be done.
Hierarchical structure of checklists with unlimited levels of subtasks! Subtasks do not add to confusion, but rather, make things more clear. Simply put, you need subtasks.
Checklists are great because they help formalizing the task completion criteria. However, turning that into subtasks would lead to over complexification. Planner is a good start for an task oriented project management tool - keep is simple !
Those who want all the complexity: use ms project instead !
Checklists are great, they will be better when we can assign people and due dates.