Microsoft Planner - Feedback Forum
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We've partnered with UserVoice, a third-party service, to create this forum. We love your feedback and ideas on how we can improve Planner. We can’t promise we’ll build everything, but our product group will review all ideas and do our best to respond to top suggestions.
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Lawyer stuff
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Support for Subtasks or Checklists
I'd like to break up a single tasks into multiple sub items
848 votesWe have completed the checklist feature as a solution for this.
Here is a related thread if you’d like to support or follow the suggestion for assigning checklist items: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/14924745-assign-checklist-item-to-specific-individuals
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Task Notifications and @mention in Planner
- Notifications to the task creator on any changes to a task's status in planner
- Email notifications should include the plan/board that that the task is associated to or a part of
- User should be able to @mention other users within a task
- User should be able to create private channels within a team
833 votes -
Allow Complete Task per assigned person
Whilst the new feature of assigning tasks to more than one person is excellent there still needs to be a way for each person assigned the task to assign the status as it relates to them. Otherwise, a task with multiple parts or people assigned to it cannot indicate their part in the completion.
832 votes -
Remember my 'group by' preference
On 'my tasks' or on a board, if I switch the 'group by' option, remember my preference for next time for that particular board.
820 votes -
Attach email to task
Now you can attach a file from desktop or from OneDrive. I would also like to attach an email to a task.
808 votes -
Add/Remove Labels, Sort Labels, More Label Colors
To summarize these requests, we’d like the following:
1) The ability to add and remove labels.
2) When the “Group by Labels” option is selected, the ability to change the order of the columns (e.g., “Move right” and “Move left” similar to the “Group by Bucket” column)
3) In the Task view, the ability to change the order of the label tabs.
4) The ability to change the color of the labels and add more colors.Here's a list of many feedback entries requesting these ideas:
761 votes -
Restrict who can delete tasks/buckets
Dear Microsoft folks,
I would like to recommend
(1) restricting who has the ability to delete tasks (or perhaps allowing/approving individuals to delete tasks)
(2) add an additional prompt to confirm if the user would like for a task to be deleted
(3) give the option to recover a deleted item after X number of days
(4) provide a notification to the "creator" of the deleted task that it has indeed been deleted
(5) add the ability to print these records (or export to Excel to where it could be modified and then printed out)
We would like to use…
748 votes -
Remove 250 task limit per person per plan.
Currently, there is a 250 task limit per person per plan. The error states “You've run out of space! Delete some old tasks and projects to continue creating new ones.” Removing completed tasks defeats the purpose of using Planner as a historical task tracker if resources are limited to 250 tasks.
http://answers.microsoft.com/en-us/msoffice/forum/msofficeother-msowin10/planner-cant-submit-more-tasks-for-a-specific/12fee9a1-9681-4c12-9920-1b9aa43a4ba7738 votesThis limit has been removed – users can now have thousands of tasks assigned to them.
We’re continuing work around performance and actively monitoring how many users hit this limit. So far, we only have seen users with unchecked Flows/automated task assignments hitting this limit.
We are planning on publishing formal documentation around all of our Planner limits once we’ve completed more performance work, but don’t have anything to share at this time.
Cheers,
The Planner Team -
Add options on how tasks are color coded and shown in Calendar/Schedule View.
Thanks for releasing the calendar/schedule view! Currently the schedule view is coded only based on task progress (pink: late, white: not started yet). It is kinda monotone, and hard to see when we have a lot of tasks. So, I think it would be nice if we can choose how the tasks are presented in calendar view, e.g. based on label color, bucket color, or progress.
729 votes -
Need to have conditional tasks. ie tasks that are assigned when another task is completed.
Need to have conditional tasks. ie tasks that are assigned when another task is completed.
725 votes -
Email notifications for Guest users
Guest users should be notified by e-mail for any new assignments, due dates and late tasks. At the moment, only Members and Owners receive reminders for assigned tasks.
When a task is assigned to a guest, they should receive an e-mail with the information sent to their e-mail address outside of the Office 365 tenant.
Reminders sent to the guest's e-mail address
Updates to the task sent to the guest's e-mail address.
718 votes -
Share plans with external people/customers
Please let us share plans with external people. Or at least tell us how to do this! For example, if you work in a project with a customer, they may want insight in your work.
713 votesGuest access is live in Planner! To learn more, visit: https://techcommunity.microsoft.com/t5/Planner-Blog/Bring-your-plans-to-life-with-guests-in-Planner/ba-p/190704
We have two more parts of this feature to deliver:
1) Comments enabled for guests to see and use
2) The ability to invite a guest from within PlannerThank you again for your patience and feedback on this!
Cheers,
The Planner Team -
Show completed tasks in Schedule (calendar) view
It would be helpful to have an option to show completed tasks on the calendar view to be able to look back and see all the items in process/scheduled/completed at a certain time. See what resource capacity is/was.
695 votesGood news all, you can now filter by Progress using the “Filter” menu across all views, including the Schedule view.
Currently this is only available in Planner Web, we will enable in Teams next. -
One global Calendar for all "Tasks" from all "Plans"
Getting all scheduled tasks/dates to show up on one global calendar feed is essential. Right now Planner creates a separate "Calendar" (which does not display any of the created tasks - its just an empty calendar - must be a glitch) there is a limitation to overlay 10 calendars total to your main calendar. Ideal approach would be to have a "Tasks" calendar that would feed all "Plans" from all "tasks" to one calendar with active link to that task in planner abbreviation or listing of "Plan" name. This would allow team leader to print a weekly calendar showing all…
692 votes -
Add pictures
Add descriptive pictures
685 votes -
Ability to change background color
I'd like to be able to change the background color - easier to identify what board I'm in + cards would stand out more. Depending on display we use, there is not enough contrast between cards and background, making it hard to see.
669 votes -
570 votes
Thanks for everyone’s patience on this item. We’ve completed our first item in this space. We now set Task Activity Email Notifications (Assign and Complete) to Off By Default. Plan/Group owners can turn this setting on/off in the “Edit Plan” dialog.
We still have additional work planned in this area such as providing more granular controls to which activities will trigger notifications and more control over cases where you’ve been assigned tasks.
Thanks again for the feedback!
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Personal Tasks
It will be great to assign personal tasks without any need to create groups in order to track personal workloads.
568 votes -
iOS Push Notifications
Add notifications when changes are made, comments added, Status change, etc
565 votesHello!
Thanks for all the feedback! We’ve just launched push notifications in our latest app update. Users should now see a push notification when a task is assigned to them. You can learn more about this feature here: https://support.office.com/article/get-notifications-about-your-tasks-and-plans-cce223d6-b0ae-43cf-a080-266e2414a859
We’re looking to add more notification types in future updates, so let us know in the comments if there are specific types of notifications you’d like to see!
Cheers,
The Planner Team
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Allow multiple checklists/due dates per checklist items on a card.
The ability to add multiple checklist to a Planner Card significantly increases the flexibility of use cases for Planner Cards. Additionally, adding the ability to add due dates to each item on a checklist enhances the ability to manage the activity documented in the Card.
560 votes
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