Microsoft Planner - Feedback Forum

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  1. Integration with outlook tasks

    New tasks created in Planner should also be seen in outlook

    9,544 votes
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    662 comments  ·  Integrations  ·  Flag idea as inappropriate…  ·  Admin →

    Hello!

    We’ve just released our integration with To-Do as a first step towards a larger task coherence initiative.

    Why To-Do and not Outlook tasks?
    We are integrating with To-Do because Outlook tasks is being replaced with the To-Do app. This experience has already shipped for Outlook Web users, and the To-Do team is working on bringing this to Outlook Desktop apps as well.

    Today, you can view and edit Planner tasks you’ve been assigned in To-Do’s new Assigned to me list. This is available on to-do.office.com and To-Do’s Windows, Android, and iOS apps.

    Here are more details on this integration: https://techcommunity.microsoft.com/t5/Planner-Blog/Planner-and-To-Do-integration-bringing-you-a-more-cohesive-task/ba-p/553485

    Our work in this area is not done, and we’re relying on you to help us decide what’s next! This thread has grown to encompass a lot of different ideas and pain points, so we’d love to break it out to help us prioritize and dive deeper into user…

  2. Export to Excel

    Ability to export Plan data to Excel

    8,482 votes
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    931 comments  ·  Integrations  ·  Flag idea as inappropriate…  ·  Admin →

    Hello!

    As an update, we have started working on this feature. Your feedback on this thread helped us greatly with understanding the design and requirements for our first iteration. Thank you for your comments and feedback! We will update this thread with any major updates.

    Please continue to let us know what we can do to improve Planner.

    Cheers,
    The Planner Team

  3. Gantt chart view

    I want to be able to make tasks dependent on other tasks, and see them in a Gantt chart view.

    7,373 votes
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    442 comments  ·  Charts  ·  Flag idea as inappropriate…  ·  Admin →

    We agree that Plans often need a view of tasks ahead in order to communicate deadlines and status, and are working with our colleagues in Project to bring a solution to life for Projects and Plans of all shapes, sizes, and complexity.

    As some of you may know, Project announced it’s vision for modern work management last fall, and as a part of the Project team we’re working together to bring this to life. Here’s more information on this: https://www.microsoft.com/en-us/microsoft-365/blog/2018/09/25/a-new-vision-for-modern-work-management-with-microsoft-project/

    We appreciate the feedback and patience here. We’ll update this thread with any news as soon as it’s available.

    Cheers,
    The Planner Team

  4. Provide the ability to create Plan templates with existing tasks that can then be used to create a new plan

    Rather than having to create every plan from scratch it would be good if the system allowed for the creation of Templates with pre-existing tasks (like in Word/Excel). This would allow a new plan and its tasks to be created from a template saving a lot of time.

    6,792 votes
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    750 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →

    The ability to copy a plan is now available in Planner’s web app! Moving forward, we’ll be working on adding this to Teams and allowing plans to be copied to an existing group.

    Please let us know what you think and how we can improve upon this!

    Learn more about Copy plan here: https://techcommunity.microsoft.com/t5/Planner-Blog/Planner-s-new-copy-plan-feature-helps-streamline-work-management/ba-p/364048#.XIYZg2dGIfQ.twitter

    Cheers,
    The Planner Team

  5. Add or Integrate Planner Tasks with a Calendar

    Calendar integration. Add tasks and their status on a calendar.

    6,329 votes
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    365 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Hello!

    Thank you again for your feedback and patience. We’re happy to announce that the schedule view of tasks is fully implemented and the iCalendar format feed is coming soon! Head over to tasks.office.com to check it out!

    Here’s a link to our support article to learn more about viewing your tasks on a calendar: https://support.office.com/en-us/article/view-your-tasks-on-a-calendar-8647d2c9-9bc7-466a-b5b3-74b3596fade2?ui=en-US&rs=en-US&ad=US

    If you’re still interested in an integration with Outlook, please follow along with the conversation on this thread: https://planner.uservoice.com/forums/330525-microsoft-planner-feedback-forum/suggestions/11037114-integration-with-outlook-tasks

    We’d love to hear your thoughts on these two new features! Feel free to comment below, send us a smile through the O365 menu (select the question mark icon, click ‘feedback’, then include the word “Planner”), or tweet using #MicrosoftPlanner.

    Cheers,

    The Planner Team

  6. Schedule reoccurring tasks.

    Add the ability to schedule tasks every day, every Wednesday, every last Friday of the month etc...

    6,149 votes
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    1058 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you all for your feedback and votes!

    As an update, this feature is still planned and is on our backlog. It is working it’s way up our backlog, but we haven’t scheduled work for it yet. We will keep you updated and update this thread as soon as we start development!

    Cheers,
    The Planner Team

  7. Email Notifications and Alert Options

    OK, so working out loud is good.... to a limit. Please enable settings that reduce the very high spam content currently coming from planner. Not everyone in the group wants to know ever movement on every task. Enable users to subscribe to various types of events on tasks. Hopefully at some time there will be some consistent settings like priority etc, that can be used as user selectable alert filtering.

    4,909 votes
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    467 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →

    Hi everyone,

    Thanks for your patience! Since our last update, we’ve released a few features to address the feedback around notifications.

    We’ve heard loud and clear that comment notification emails should go to only users who are relevant to a given task. Therefore, we’re excited to announce we’ve updated the integration between Planner and Groups so that users following the group associated to the Planner plan will no longer receive a group email in their personal inbox when comments are made for tasks they have never commented on before. Group emails notifications for all task comments in a plan are still sent to the group mailbox. We believe this behavior should ensure comment notification emails are scoped to a more relevant audience of those who have previously commented on the task instead of being sent to all members of the plan.

    Additionally, we’ve added more context to the comment notifications…

  8. Allow Tasks to be moved between Plans/Boards.

    Currently you can only move Tasks to different Buckets within a Plan/Board. It would be very useful to be able to also copy or move them to different Plans/Boards that you are a member of.

    4,420 votes
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    485 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for your feedback! We’ve improved the ‘Copy task’ dialogue so you can chose a different plan to send a copy of a task to! We’ll be exploring and expanding the ways in which you and your team can organize work in Planner, and hope this will be a helpful step forward.

    Here’s an article to learn more about this feature: https://go.microsoft.com/fwlink/?linkid=872349

    Let us know what you think below! Thanks again for taking the time to vote for this idea.

    Cheers,

    The Planner Team

  9. Subtasks

    It would be good if we are able to create a subtask to an existing task.

    4,363 votes
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    171 comments  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for your interest and feedback!

    Reading the comments on this thread, they seem to follow two different asks. If you’re suggesting dependency between tasks (ie. task A must be completed before task B), please visit this thread: https://planner.uservoice.com/forums/330525/suggestions/13976094

    If you’d like to suggest improvements to our existing checklist functionality, please share more with us in a comment below!

    Thanks,

    The Planner Team

  10. 4,285 votes
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    317 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for your feedback!

    We’ve improved upon the Filter menu within a plan to give provide options for viewing certain tasks within a board.

    We are planning to expand upon both the Filter menu options while exploring how to build search functionality that can fulfill the needs mentioned on this thread. Please comment if there’s anything in particular you’d like for our team to consider!

    Cheers,

    The Planner Team

  11. Due date notification

    If a task is late (the due date has passed), please make sure to send a notification to both the owner and anyone related to the task (coworkers, team leader,...).

    3,707 votes
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    112 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  12. Assign tasks to multiple users

    I need to be able to assign tasks/projects to multiple users.

    3,686 votes
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    338 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  13. Task Templates

    Allow the creation of "Task Templates", which have a default set of properties (due one week from today, checklist items, assignment, etc.)

    3,084 votes
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    168 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for your feedback!

    In addition to delivering the ability to copy tasks (within and across plans), we’re now working on a feature to copy an entire plan. You can find updates and discussion for that topic here: https://planner.uservoice.com/forums/330525/suggestions/14744172

    Regarding task templates in particular, we’d love to hear more about what you have in mind. If there’s a particular use or scenario in which you would find a task template handy – let us know below!

    Cheers,
    The Planner Team

  14. Instead of 1 to 1, allow Groups to have many Plans

    Right now, groups have a 1 to 1 relationship (1 Group = 1 Plan), would be nice for a single group to have multiple plans

    3,035 votes
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    109 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  15. View All Tasks Assigned To a Single Person

    Currently tasks can be viewed by Assigned To only within a particular Project. It would be helpful to search globally in Planner by Assigned To rather than having to review assignments Plan by Plan. This change would make evaluation of workloads much easier.

    2,992 votes
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    365 comments  ·  Boards  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for sharing your feedback.

    We would like to hear more about how you would utilize this view. If you have a particular scenario or set of teammates for which you’d like to view tasks for, please share below!

    Cheers,
    The Planner Team

  16. Timeline view to show schedule

    A simple timeline view like SharePoint tasks to facilitate viewing the schedule

    2,989 votes
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    107 comments  ·  Charts  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks again for all of your feedback!

    We love this idea too, and want to hear more about how you could use a timeline view in Planner. If you have any ideas or scenarios in particular, we’ll continue to read through these comments as we consider this feature.

    Cheers,
    The Planner Team

  17. Option to create custom fields for tasks

    How it works: In the planner settings, you can create and customize the field and then select which projects it will be available, including the "all projects" option. Each task created now will have the new custom fields avaliable inside the card.

    2,962 votes
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    353 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →

    Thank you for your votes and feedback!

    We’re looking to understand more about this ask, specifically:
    How many custom fields would you use?
    What kind of fields would they consist of?
    Which (or how many) Plans would you add the same custom fields to?
    And any other information about how custom fields would work within your current Planner workflow!

    -The Planner Team

  18. I want a "Convert to Task Planner" button for emails

    Most of our tasks come in via email, a simple button to convert it to a planner task would be imperative, otherwise it renders the planner a little bit pointless for us.

    2,786 votes
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    108 comments  ·  APIs  ·  Flag idea as inappropriate…  ·  Admin →

    As an update, our colleagues in To-Do have delivered the ability to create tasks directly from Outlook.com!

    To-Do has rolled out the Tasks Pane for Outlook.com’s Mail & Calendar, and is also the new Tasks for Outlook.com! With Planner’s & To-Do’s integration, we hope that To-Do will become a central hub for all of your personal tasks, and that switching to Planner to collaborate with others is seamless!

    Here’s more information on the To-Do’s task experience within Outlook: https://support.office.com/en-us/article/using-microsoft-to-do-with-outlook-com-416865a1-0c4d-4e69-af6f-f98ffce3747c

  19. Allow external users to view/edit tasks.

    We have sub consultants that we collaborate with on a daily basis. It would be nice to have different levels of permissions to view tasks, edit tasks, and / or create tasks.

    2,692 votes
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    191 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →
  20. 2,565 votes
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    298 comments  ·  General  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for your feedback!

    With due date options in the Filter menu, and the ability to group tasks by due date category, we’re hoping that this will help Planner users find and organize upcoming dates and deadlines.

    We understand there is still an ask for sorting tasks within an existing grouping, please continue to use this thread to share feedback on this.

    Cheers,

    The Planner Team

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